Executive Board

Terms of reference

Statutory Officer and Decision-Making Members

  • Police, Fire and Crime Commissioner for North Yorkshire (Chair)
  • Deputy Police, Fire and Crime Commissioner
  • Chief Constable of North Yorkshire Police
  • Deputy Chief Constable
  • Chief Fire Officer, North Yorkshire Fire & Rescue Service
  • Deputy Chief Fire Officer
  • Managing Director, Enable NY
  • Chief Executive & Monitoring Officer
  • Assistant Chief Executive & Deputy Monitoring Officer
  • PFCC’s Chief Finance Officer
  • Chief Constable’s Chief Finance Officer
  • Head of Commissioning & Partnerships

Advisory and Specialist Consultancy Members

  • ​​OPFCC Policy and Scrutiny Manager
  • ​Head of Legal Services
  • Head of Business Design & Assurance
  • ​Corporate Communications Lead

Purpose

  • To provide a collegiate strategic governance forum
  • To give direction and make decisions on matters of significant public interest[i], within the ambit of the totality of police, fire and crime.
  • To allow the Commissioner to monitor the delivery of the Police and Crime Plan and the Fire and Rescue Plan
  • To allow the Commissioner, Chief Constable, Chief Fire Officer, Managing Director and Chief Executive to get an in-depth understanding of
    • corporate health; and
    • the short, medium and long term priorities of the respective organisations
  • To understand progress being made against specific projects
  • To better understand the successes and failures of past projects
  • To provide a forum for the determination by the Commissioner of all matters which
    are at law decisions of the Police and Crime Commissioner, save for:

    • Matters which the Commissioner determines outside of the meeting, whenever they consider it necessary to do so in the public interest; and/or
    • Matters which are determinable by delegates under the Scheme of Delegation
  • To provide a forum for the determination, by the Chief Constable in consultation with the Commissioner, of all matters which are at law decisions of the Chief Constable, save for matters which are (by virtue of the Policing Protocol 2011, the general law and within the meaning of the terms of the Memorandum of Understanding between the Commissioner and the Chief Constable dated 22 November 2012) concerned with the exercise of police powers
  • To receive notification of matters which have been determined by delegates under the Scheme of Delegation[ii] where either:
    • The matter has been determined under Urgency Power; or
    • The delegate considers the matter to be of sufficient significance to be worthy of note
  • Consider any public feedback received

Agenda

The standing agenda items for this meeting are:

  • Welcome, Attendance and Apologies
  • Previous minutes/actions
  • NYFRS
    • Priorities
    • IRMP/RRM
    • HMICFRS Engagement
    • Organisational & Operational Performance pursuant to the Fire & Rescue Plan
    • Business change assurance
    • Strategic risk
    • Operational risk assurance
    • Other Matters Fitting the Terms of Reference
  • NYP – Matters Fitting the Terms of Reference
    • Priorities
    • Control Strategy
    • HMICFRS Engagement and the Force Management Statement
    • Target Operating Model / Early Action Together
    • Organisational & Operational Performance pursuant to the Police & Crime Plan
    • Business change assurance
    • Strategic risk
    • Operational risk assurance
    • Other Matters Fitting the Terms of Reference
  • ENABLE NY – Matters Fitting the Terms of Reference
    • Priorities
    • Organisational & Operational Performance pursuant to the Collaboration Agreement and all statutory plans.
    • Business change assurance
    • Other Matters Fitting the Terms of Reference
  • OPFCC
    • Priorities
    • Organisational & Operational Performance pursuant to all statutory plans.
    • Commissioned Services Update
    • Other Matters Fitting the Terms of Reference
  • Performance and Corporate Health
  • Financial Plan/Strategy, and finance reporting
  • Governance Change (including approving updates to governance instruments)
  • Forward Plan
  • Any other Business (AoB)

Rules

  • Held monthly, usually the last Tuesday of the month.
  • In exceptional circumstances closed items may be withheld from publication. Closed items shall be those matters which in the opinion of the meeting are either
    • Exempt from publication within the meaning of Regulation 2(2) Elected Local Policing Bodies (Specified Information) Order 2011; or
    • Subject to legal professional privilege; or
    • Subject to a duty of confidence at law; or
    • Fall within a description of any other matter in respect of which a local authority could pass a resolution to exclude members of the public from a meeting
  • Papers are to be supplied to the nominated SPOC within the OPFCC by a deadline set by the SPOC, usually circa 4pm on the Thursday before every meeting.
  • Papers may be in any reasonable and accessible format suitable for the subject matter.
  • There will be an assumption that all those attending the meeting will have read all documentation which is circulated in advance of a meeting, provided reasonable notice has been given.

[i] The Memorandum of Understanding between the Commissioner and the Chief Constable dated 1 April 2014 defines the expression ‘Significant Public Interest’ as follows:

Significant Public Interest

  1. The Commissioner and the Chief Constable trust and rely upon senior officers and staff to exercise their thinking by reference to experience, instinct and good judgment. The following guidance has been provided for consideration (although this list is not exhaustive) when deciding if a decision is of ‘significant public interest’:
    1. Matters which are important to achieving the aims and objectives set out in the Police & Crime Plan; and/or
    2. Matters which present high risk(s) in achieving the Police & Crime Plan objective(s); and/or
    3. Matters which involve
      1. Investment
      2. Income other than cost recovery
      3. Innovation
    4. Matters which are likely to impact on public confidence in North Yorkshire Police, the Police & Crime Commissioner for North Yorkshire, or the police service in general; and/or
    5. Matters which involve a point of law of public importance or of importance to the police service as a whole; and/or
    6. Matters which are reasonably considered to be ones which the public would expect to see published Decision Notices in the interests of public accountability.

[ii] The Codes of Corporate Governance sets out the following key operating principle in respect of decisions by delegates

PCC Code of Corporate Governance

The Commissioner and Chief Constable expect anyone exercising delegated powers or consents under this scheme to draw to the attention of the Office of Police and Crime Commissioner and/or Chief Constable as appropriate any issue which is likely to be regarded by the Commissioner and/or Chief Constable as novel, contentious or repercussive before exercising such powers.

PCCFRA Code of Corporate Governance 

The Commissioner expects anyone proposing to exercise a delegation or an authorisation under this Scheme to draw to the attention of the Commissioner any issue which is likely to be regarded by the Commissioner as unique, exceptional, contentious, repercussive or likely to be politically sensitive before exercising such powers. In assessing whether any issue is likely to fall within those descriptions, the public facing impact of such issues should be taken into account.

Updated 29 June 2021