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028/2013 – Insurance Arrangements 2013/14 – 27 March 2013

Executive Summary and recommendation:

To approve the renewal of the insurance programme and the refinements to policy coverage detailed in Part 2.

Authorise the expenditure to meet the cost of cover together with the estimated expenditure in respect of the declaration premiums as detailed in Part 2.

Police and Crime Commissioner decision: approved

Signature Date 27 March 2013
Title Police & Crime Commissioner for North Yorkshire

Part 1 – Unrestricted facts and advice to the PCC

  1. Introduction and background
    In 2011/12 a tender exercise was carried out to seek insurance providers for the full insurance portfolio and the insurance programme was arranged as follows:

    1. Risk Management Partners (RMP) provide cover in respect of Liability, Motor, Material Damage, Business Interruption, Terrorism, Money, All Risks, Fidelity Guarantee, Personal Accident, Travel, Engineering including the inspection contract, Computer and Contract Works.
    2. Aon Aviation provide cover for Airside Liability.
    3. MAPS provide cover in respect of Motor Uninsured Loss Recovery.

    A long term agreement (LTA) with RMP and MAPS was agreed for a period of three years with the option to extend for a further two years.

  2. Matters for consideration
    This report seeks approval for the renewal of the insurance programme for 2013/14 and the variations in respect of the insurance covers for Terrorism and Fidelity Guarantee (see Part 2) together with the associated expenditure to meet the cost of cover.
  3. Other options considered, if any
    The options considered are as detailed in Part 2.
  4. Contribution to Police and Crime Plan outcomes
    Approval of the recommendations contribute to the following Police and Crime Plan outcomes:

    • Deliver more with less – achieve maximum value for money
    • Ensure that we are ‘fit for the future’
  5. Consultations carried out
    The Regional Procurement Team have been consulted in connection with the procedure to be followed in respect of the change of insurer for the terrorism insurance policy.
  6. Financial Implications/Value for money
    Part 2 of the Notice details the insurance providers and the cost (including 6% insurance premium tax) of each cover. The total premium spend for 2013/14 is £441,300. The cost will be paid from the insurance premiums, declarations and fees budget, for which the Director of Legal & Compliance Services is the budget holder. There is sufficient budget available to fund these arrangements as set out in this notice.
  7. Legal Implications
    There are no legal implications.
  8. Equality Implications
    There are no equality implications.

Public Access to Information

The Police and Crime Commissioner wishes to be as open and transparent as possible about the decisions he/she takes or are taken in his/her name. All decisions taken by the Commissioner will be subject to the Freedom of Information Act 2000 (FOIA).

As a general principle, the Commissioner expects to be able to publish all decisions taken and all matters taken into account and all advice received when reaching the decision. Part 1 of this Notice will detail all information which the Commissioner will disclose into the public domain. The decision and information in Part 1 will be made available on the NYPCC web site within 2 working days of approval.

Only where material is properly classified as restricted under the GPMS or if that material falls within the description at 2(2) of The Elected Local Policing Bodies (Specified Information) Order 2011 will the Commissioner not disclose decisions and/or information provided to enable that decision to be made. In these instances, Part 2 of the Form will be used to detail those matters considered to be restricted. Information in Part 2 will not be published.

Yes there a Part 2 to this Notice – YES
If Yes, what is the reason for restriction – The information relates to contracts of insurance and is commercially sensitive.

Tick to confirm statement √
Director/Chief Officer has reviewed the request and is satisfied that it is correct and consistent with the NYPCC’s plans and priorities. 28/03/13
Legal Advice Legal advice has been sought on this proposal and is considered not to expose the PCC to risk of legal challenge. S.Dennis 20/3/13
Financial Advice The CC CFO has both been consulted on this proposal, for which budgetary provision already exists or is to be made in accordance with Part 1 or Part 2 of this Notice G.Macdonald 5299 21/3/13
Equalities Advice An assessment has been made of the equality impact of this proposal. Either there is considered to be minimal impact or the impact is outlined in Part1 or Part2 of this Notice. Ruth Williams 4369 20/03/2013
I confirm that all the above advice has been sought and received and I am satisfied that this is an appropriate request to be submitted for a decision Joanna Carter, Chief Officer Resources 28 March 2013
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