ICV Reports 2021
Our Ref: NY10134
Date: 17/11/2025
Freedom of Information request reference number: NY10134
I write in connection with your request for information that was received by the York and North Yorkshire Combined Authority, Policing, Fire and Crime Directorate (PFC) on the 8th November 2025.
Question/ Request:
Any documents evidencing the PCC’s monitoring of custody-suite conditions during the months of AUGUST, SEPTEMBER AND OCTOBER 2021
Answer/ Response:
To locate the information relevant to your request searches were conducted within the PFC.
I can confirm that the information you have requested is held by the PFC.
I have today decided to disclose the located information to you.
Q1) Any documents evidencing the PCC’s monitoring of custody-suite conditions during the months of AUGUST, SEPTEMBER AND OCTOBER 2021
| Custody Suite | Date | Time | Report re Empty Cells and General Comments |
| Scarborough | 29/09/2021 | 13:55 – 14:50 | Refreshments offered. Custody staff friendly + helpful. Kept us updated on COVID protocols. Empty Cells observed, along with shower – All clean + tidy.
Kitchen – Food well organised. |
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that the PFC’s response to your questions should not be used for comparison purposes with any other responses you may receive.
Date: 05/01/2026
Freedom of Information request reference number: NY10134
I write in connection with your request for information that was received by the York and North Yorkshire Combined Authority, Policing, Fire and Crime Directorate (PFC) on the 5th January 2026.
Question/ Request:
For clarity, please confirm explicitly whether the September 2021 entry already disclosed represents the only ICV attendance record held for the originally requested period of August, September, and October 2021, or whether further records exist for that period.
To allow proper context and understanding, I also request copies of all Independent Custody Visitor attendance logs, visit records, reports, and related documentation held by your office for Scarborough Custody Suite for the full calendar year 2021 (1 January 2021 to 31 December 2021).
This request includes:
– ICV visit logs and attendance records
– Visit reports, feedback forms, and observations
– Records showing dates and times of ICV visits
– Summaries or oversight records evidencing ICV attendance or non-attendance
If the records disclosed to date represent the only ICV attendance recorded for 2021, please confirm this explicitly.
If ICV records for 2021 are not held, or have been deleted or destroyed, please:
– confirm this clearly; and
– provide the applicable records retention schedule and the date and basis on which such records were destroyed.
This request is made to contextualise the limited disclosure already provided and to understand the pattern of ICV attendance during 2021.
Please treat this as a new request under the Freedom of Information Act 2000. I am content to receive the information electronically.
Answer/ Response:
To locate the information relevant to your request searches were conducted within the PFC.
I can confirm that the information you have requested is held by the PFC.
I have today decided to disclose the located information to you:
Question 1) For clarity, please confirm explicitly whether the September 2021 entry already disclosed represents the only ICV attendance record held for the originally requested period of August, September, and October 2021, or whether further records exist for that period.
Answer to Q1: Yes, the previously disclosed record for September 2021 is the only in-person ICV attendance held for all of 2021. Due to COVID restrictions, the number of physical visits were lower than normal, and any other visits were done remotely.
Question 2) a) To allow proper context and understanding, I also request copies of all Independent Custody Visitor attendance logs, visit records, reports, and related documentation held by your office for Scarborough Custody Suite for the full calendar year 2021 (1 January 2021 to 31 December 2021).
This request includes:
– ICV visit logs and attendance records
– Visit reports, feedback forms, and observations
– Records showing dates and times of ICV visits
– Summaries or oversight records evidencing ICV attendance or non-attendance
b) If the records disclosed to date represent the only ICV attendance recorded for 2021, please confirm this explicitly.
c) If ICV records for 2021 are not held, or have been deleted or destroyed, please:
– confirm this clearly; and
– provide the applicable records retention schedule and the date and basis on which such records were destroyed.
Answer to Q2):
a)
| Custody Suite | Date | Time | Report re Empty Cells and General Comments |
| Harrogate | 25/08/2021 | 11:45 – 13:55 | Review carried out under COVID protocol I.E. detainees not seen. Custody records ready on arrival. Detainee is at Scarborough, but custody record reviewed at Harrogate. Custody staff very helpful. |
| Scarborough | 29/09/2021 | 13:55 – 14:50 | Refreshments offered. Custody staff friendly + helpful. Kept us updated on COVID protocols. Empty cells observed, along with shower – All clean + tidy. Kitchen – Food well organised. |
| Harrogate | 23/11/2021 | 14:45 – 16:00 | Scarborough detainees, ICV review carried out at Harrogate under COVID protocols I.E. custody record reviewed but detainee not seen. Custody staff very helpful. Custody records ready on arrival. |
b) The table above discloses all ICV attendance, records and feedback in relation to Scarborough Custody Suite in 2021.
Due to COVID restrictions, the number of visits in 2021 were lower than normal.
c) None of the information you have requested has been deleted, withheld or missing.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that the PFC’s response to your questions should not be used for comparison purposes with any other responses you may receive.