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Home - Police oversight - Governance - Governance – structure and process - Executive Board - Executive Board minutes - Executive Board Minutes – 01 April 2014

Executive Board Minutes – 01 April 2014

Minutes of the meeting held in Conference Room Two, Police Headquarters, Newby Wiske
at 9:00am on Tuesday 01 April 2014.

PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM (up to and including minute 388.6)).
Officers: Chief Constable Dave Jones (DJ); Deputy Chief Constable Tim Madgwick (TM); A/Assistant Chief Constable Ken McIntosh (KM); Commissioner’s Chief Executive Officer Joanna Carter (JC); Commissioner’s Chief Finance Officer and Head of Organisation and Development Gary Macdonald (GM); Head of Legal Services Simon Dennis (SD); Chief Constable’s Executive Officer Lisa Winward (LW); Commissioner’s Chief of Staff Will Naylor (WN).

Also in attendance: Superintendent Amanda Oliver (AO); A/Superintendent Simon Lovell (SL); Communications Leadership Development Manager (Cicada) Barbara Paterson (BP); SMSR Director Darren Hornby (DH); The Buzzz Alan Bowman (AB).

Minute taker: Commissioner’s Governance Support Officer Claire Askew (CA).

386. APOLOGIES

Chief Constable’s Chief Finance Officer and Chief Accountant Jane Palmer (JP).

387. MINUTES OF THE PREVIOUS MEETING

Subject to some amendments, the draft minutes of the Executive Board held on 25 March 2014 were approved as a true record for publication.

388. DECISIONS REQUIRED

  1. Victim Needs Assessment: AB has been commissioned to provide a Victim Needs Assessment for victims of crime in North Yorkshire. AB gave a presentation of the research findings to date, a key insight of which is that ‘crime is unexpected’ and that many individuals do not consider themselves to be ‘victims of crime’. AB went on to explain the research so far in the level of expectations for support to victims, the current provision and the experiences and needs of victims. Discussion took place around the expectations of NYP and the responsibilities and stage at which Victim Support and Witness Support become involved in the victims journey.

    JM highlighted the concern that the Ministry of Justice has specified that funding for services for victims will not include victims of anti-social behaviour (ASB). An assessment of NYP ASB needs may be required to address this.

    ACTION: AB to continue the Victim Needs Assessment research and the development of a referral method for a hub model (Lead AB);

    ACTION: AB to discuss assessment work with DH to ensure there is no overlap in their respective projects, JM and AO to also attend (post meeting note, meeting arranged for 09 April at OPCC Harrogate).

  2. Police and Crime Plan – Research findings update: DH provided an update on the research findings, circulating an early draft model with the ‘Be Safe, Feel Safe’ vision at the centre of the model and providing an overview of the direction of research for the next four weeks, to tie in with the Operational Policing Model. Four key areas have been focussed on to date: Prevent Crime; Improve Victim Care; Reduce Re-offending; and Protect Vulnerable People. The next stage in the project will be to undertake a survey of 1100 residents of the force area. This will include an online survey and key stakeholders.

    JM added that the research will be used to focus the priorities and responsibilities and to identify outcomes. DJ raised issue regarding key prioritisation would need to be clearly focused to realise the affordability and the structure to deliver within the next four weeks.

    ACTION: DH to consult with TM regarding evidencing the research hypothesis;

    ACTION: JM, DJ and TM to have separate detailed discussion regarding the implications for cost and delivery.

  3. ASB Crime Policing Bill (presentation and discussion document): This report provides the progress made to date between NYP and key partners for the implementation of two elements of the new Anti-Social Behaviour, Crime and Policing Act 2014. JM recognised the need for her as Commissioner, to have increased involvement in the implementation of these projects and requested a separate meeting with SL. JM also suggested that SL dovetails this work with the Victim Needs Assessment by AB.

    ACTION: JM to meet with SL as a matter of urgency (post meeting note, meeting arranged for 02 April 2014).

  4. Strategic Summary: GM provided an overview of recent Executive Board thematic presentations and the strategic delivery and direction. Senior Leadership Days have been planned for 08 May 2014 and 12 June 2014. In order to plan and prepare for the event on 08 May, the Board agreed to schedule a full brief of the format and expectations at the Executive Board on 22 April 2014.

    ACTION: Executive Board on 22 April 2014 to include preparation for Senior Leadership Day (Lead GM).

  5. HMIC Valuing the Police 4 Inspection: The Board discussed the forthcoming inspection of HMIC commencing on 14 April 2014.
    ACTION: GM to provide briefing to Executive Board members in preparation of the HMIC Inspection.
  6. Development of and Transition to an outcomes based performance framework (Decision Notice 097): Due to this report not being of significant public interest, it was withdrawn as a decision notice and considered as a discussion document. JM suggested that in order to be fully sighted on what outcomes the service needs to achieve, to wait for the Police and Crime Plan refresh, which will then allow more definition and to manage the outcomes more effectively.

    ACTION: Outcomes Based Performance Framework to be developed based on the Police and Crime Plan refresh (Lead: TM/ Service Delivery Advisor M Bates).

    12.10pm: JM left the Executive Board. JC chaired the remainder of the meeting.

389. DECISIONS AND DELEGATED MATTERS TO NOTE

  1. Decision Making Forecast: The report was noted.
  2. Approval of the Treasury Policy Statement (Decision Notice 100/2014): This Decision Notice had been previously circulated to Members on 28 March 2014 and approved by JM on 28 March 14.

    AGREED: The Board noted the approval of this Decision Notice.

390. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP

The next meeting of the Corporate Performance and Scrutiny Group will take place on 16 April 2014. TM highlighted that the outcomes based performance framework will need to be introduced, in light of which the Board agreed that at this stage there would be no updates for the Group but potential local outcomes could be discussed.

391. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

There were no items for discussion.

392. NATIONAL OR LOCAL DEVELOPMENTS AND CONSULTATIONS

  1. APCC, HMIC and ACPO Updates and Communications: The report was noted.
    The HMIC Valuing the Police 4 Inspection for NYP will commence on 14 April 2014. A de-briefing is scheduled for the Executive Board on 15 April 2014.
  2. Events: The report was noted.

393. FORTHCOMING EVENTS OR COMMUNICATIONS

The report was noted.

394. FREEDOM OF INFORMATION ACT

SD reported that Freedom of Information Act request 962.2013-14 has been resolved to the mutual satisfaction of all concerned.

395. ANY OTHER BUSINESS

GM circulated hard copies of the agenda pack for the Police and Crime Panel on 10 April 2014.

396. DATE OF NEXT MEETING

The Executive Board scheduled for Tuesday 08 April 2014 will be cancelled. The next meeting of the Executive Board will take place at 10am on Tuesday 15 April 2014 in Conference Room One, Police Headquarters, Newby Wiske. The meeting closed at 12:25pm.