Executive Board Minutes – 14 October 2014
Minutes of the meeting held in Conference Room 1, Police Headquarters at 10:00am on Tuesday 14th October 2014
PRESENT:-
In the Chair:
Commissioner Julia Mulligan (JM)
Officers:
Chief Constable Dave Jones (DJ); Deputy Chief Constable Tim Madgwick (TM); Chief Executive Officer Joanna Carter (JC); Chief Constable’s Executive Officer Nigel Costello (NC); Commissioner’s Chief of Staff Will Naylor (WN); Commissioner’s Chief Finance Officer Michael Porter (MP); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Acting Head of Organisation and Development Donald Stone (DS); Acting Head of Legal Services Jane Wintermeyer (JW); Head of Communications Louise Wood (LW); Commissioner’s Chief Executive Officer’s Support Officer Debbie Allinson (DA); Income Generation Manager Simon Nott (SN);
Minute taker:
Commissioner’s Chief Executive Officer’s Personal Assistant Lisa Matthews (LM)
609. APOLOGIES
No apologies were received.
- MINUTES OF THE PREVIOUS MEETING
The minutes of the previous meeting, dated 6th October 2014, were approved for publication. - ACTION LOG
The Executive Board Action Log was amended with relevant updates.
611. DECISIONS REQUIRED
Income Thematic: DS gave a presentation on the various methods that the Force can use to generate income. A discussion took place to achieve strategic direction in relation to which opportunities should be further explored.
The Board agreed to further research two areas of income generation.
Grants and External Funding – the Board agreed that it would be beneficial to explore the viability of establishing a resource dedicated to identifying sources of grant funding, and composing and submitting effective bids.
Action: JP and DS to develop proposals, which include scoping commissioning opportunities and partnership landscape.
The Board also agreed to further explore opportunities to generate income from some aspects of the organisation’s estates, facilities and resources, such as rental of excess space, film and TV rights, and progressing the green agenda.
Areas discounted by the Board at this time were sponsorships for core policing, advertisement and training services on a large scale.
Action: JP to assess how the organisation can support opportunities for schemes that require specific sponsorship.
JC noted that each strategy implemented with regards to Income Generation must adopt a number of principles, as follows:
- Be conscious of returning value, so that the outcome equates to the effort involved in securing the result.
- Be advantageous to NYP and include a core business assessment.
- Where possible, offset the costs of activities that are to continue.
- Consider the integrity of the Police ‘brand’ in all scenarios.
- Utilise tactical options when these arise.
- Maximise cost recovery.
DJ highlighted that consideration should be given to the costs and investments made by the Force, with updates on the process being provided at Executive Board meetings.
Action: JP and DS to develop a timeline of when potential options for income generation will be submitted to the Executive Board for approval.
612. DECISIONS AND DELEGATED MATTERS TO NOTE (INCLUDING DECISION MAKING FORECAST STATUS
Decision Making Forecast: The Board noted this report.
The Board agreed that the new governance and meeting structure will commencing from the beginning of November 2014.
Executive Board Meeting, 28th October 2014: This time of this meeting is to be changed from the afternoon to the morning to allow for other appointments on the same date.
613. MATTERS ARISING FROM CORPORATE PERFORMANCE & SCRUTINY GROUP
No items were raised for discussion.
614. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED
No items were raised for discussion.
615. NATIONAL OR LOCAL DEVELOPMENTS OR CONSULTATIONS
- APCC, HMIC and ACPO Updates and Communications: The report was noted.
- Events: The report was noted.
616. FORTHCOMING EVENTS OR COMMUNICATIONS
No items were raised for discussion.
617. FREEDOM OF INFORMATION ACT AND TRANSPARENCY MATTERS FOR MENTION BY EXCEPTION
No items were raised for discussion.
618. ANY OTHER BUSINESS
- UK Threat Level: TM provided reassurance that advice has been issued following the raising of the UK Threat Level to operational Police Officers and partnership agencies who work with us.
- Ebola Virus: TM explained that the Force and partner agencies must undertake an exercise to ascertain its level of preparation in the event of an Ebola outbreak within North Yorkshire. This will take place within the upcoming weeks. KM and AM are currently working with Local Resilience Forum in preparation for this.
- Victims Referral Information Sharing Protocol: JW reported that Emma Morris and Jenni Newberry have carried out a piece of work pertaining to the Victims Referral Information Sharing Protocol.
- Tangible Assets at HQ: The Board agreed that these items will not be sold at the present time and, in line with previous practice,would be considered a part of the wider Estates Disposals at the relevant time.
Action: JW to provide an update at the next meeting.
AJ1 Number Plate: The Board agreed that this will not be sold at this time.
619. DATE OF NEXT MEETING
The next meeting of the Executive Board will take place at 10am on Wednesday 22nd October 2014 in the OPCC, Harrogate.