Executive Board Minutes: 2 July 2013
OFFICE OF THE POLICE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE
EXECUTIVE BOARD
Minutes of the meeting held at the Offices of the Police and crime Commissioner, Melmerby, Tuesday 02 July 2013.
PRESENT:-
In the Chair: Julia Mulligan (JM)
Officers: Chief Constable Dave Jones (DJ); Commissioners Chief Executive Officer Joanna Carter (JC); Commissioners Chief Finance Officer and Head of Organisation and Development Gary Macdonald (GM); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Force Solicitor Simon Dennis; Executive Officer to the Chief Constable Staff Lisa Winward (LW); Commissioners Head of Policy and Projects Will Naylor.
APOLOGIES
Apologies were received from Deputy Chief Constable Tim Madgwick (TM).
MINUTES OF THE PREVIOUS MEETING
Subject to five minor amendments, the minutes were approved.
ANPR Decision Notice: LW advised that the equipment was undergoing additional testing. The Decision Notice has been scheduled for the Executive Board on 13 August 2013.
ANPR Back Office Function Decision Notice: JM advised that the final draft of the Decision Notice has been approved and subject to the communications plan being approved, the Decision Notice will be published Friday 5 July 2013.
Approval to award Payroll Contract Services: GM confirmed that the draft Decision Notice is being updated with the information previously requested and will re-submitted to JM week commencing 8 July.
OPCC Compliance with Specified Information Order: JC requested that a progress report is provided to the Executive Board on 30 July 2013.
DECISIONS REQUIRED
There were no decisions required.
DECISIONS AND DELEGATED MATTERS TO NOTE
1) Decision Making Forecast status update: It was agreed to have the status looking ahead into the next quarter and in line with the Police and Crime Plan. It was also agreed that the Overview of Communications Forecast (Item 8 on the agenda) be aligned to the Decision Making Forecast.
Two additional items for the Forecast were discussed – a Decision Notice for the OPCC relocation which was agreed as an item of significant public interest, and a Decision notice for Front Counters (Yellow Telephones) which JP advised will be scheduled on the Forecast. The draft Decision Notice for this has been prepared; the only outstanding item is clarification is being sought that the cost of equipment will come from the ISD budget.
ACTION: GM and LW to liaise on how the Decision Making Forecast and Forthcoming Overview of Communications will link into one another;
ACTION: OPCC Relocation Decision Notice scheduled for 10 July Executive Board (WN);
ACTION: Front Counters (Yellow Telephones) Decision Notice to be scheduled on to the Decision Making Forecast.
MATTERS ARISING FROM CORPORATE PERFORMANCE AND COORDINATION GROUP
The next meeting of the (CPCG) will take place on Thursday 6 July. JC advised that the Terms of Reference for the CPCG are being finalised and that it may be helpful to have a discussion at the CPCG regarding how the Delivery Groups feed back into the Executive Board. In light of this the Terms of Reference may then need to be re-visited.
SD also suggested that it may be appropriate to schedule Item 6 (Update on HMIC Crime Data Integrity Inspection dip sample analysis) as part of Item 2 (action log).
CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED
1) Police and Crime Panel Agenda: The Board discussed the agenda for the Police and Crime Panel meeting taking place on 25 July 2013. Further discussion will take place at the Executive Board on 10 July when draft presentations will be available. DJ confirmed that he will be attending the Police and Crime Panel meeting in support of the Commissioner.
2) Internal Audit Reports: The Board discussed the reports scheduled for the Joint Audit Committee taking place on 4 July. It was agreed that all final (not summary) reports of the Internal Audit are submitted to the Executive Board.
3) Final draft Statements of Accounts: There were no further comments. The final Accounts will be published following the Joint Audit Committee on 4 July 2013.
4) Budget Assumptions Discussion Paper: The Board provided guidance on the assumptions for the 2014/15 budget. The MTFP would be updated accordingly.
ACTION: JP to update MTFP.
NATIONAL OR LOCAL DEVELOPMENTS AND CONSULATIONS
1) Financial Assessment of Funding Announcements: JC advised that no further confirmation of the allocation to North Yorkshire had been provided at this stage.
2) APCC Updates: DJ requested that this includes work streams from the College of Policing.
ACTION: LW to discuss with Staff Officer Simon Gannon.
FORTHCOMING EVENTS OR COMMUNICATIONS
There were no significant issues to note.
FREEDOM OF INFORMATION ACT
SD provided a brief update on current FOI requests.
ANY OTHER BUSINESS
LW highlighted the plans by City of York Council to increase housing and business opportunities and the impact on policing.
LW also raised Tactical Alcohol Reduction, which she will liaise further with WN on.
DATE OF NEXT MEETING
9am Wednesday 10 July 2013, Conference Room One, Police Headquarters.