Executive Board Minutes – 22 March 2016

Record of Meeting

Meeting: Executive Board
Date and Time: Thursday 22nd March 2016, 09.30 – 12.30
Location: Thornton Meeting Room, West Offices, Station Rise, York, YO1 6GA
Chair: PCC Julia Mulligan

Attendees:

Julia Mulligan Police & Crime Commissioner (PCC) for North Yorkshire
Dave Jones (DJ) Chief Constable of NYP
Tim Madgwick (TM) Deputy Chief Constable of North Yorkshire Police (NYP)
Paul Kennedy (PK) Assistant Chief Constable (ACC) of NYP
Maria Earles (ME) T/Head of Organisation & Development
Jane Wintermeyer (JW) T/Head of Legal Services / Force Solicitor
Jane Palmer (JP) Chief Constable’s Chief Finance Officer
Michael Porter (MP) PCC’s Chief Finance Officer
Louise Wood (LW) Head of Corporate Communications
Will Naylor (WN) Chief of Staff to the PCC
Simon Dennis (SD) Chief of Staff (Chief Executive and Monitoring Officer) Cleveland Police
Kirsty Bewick (KB) Personal Assistant to the CEO (Minutes)
Samantha Law (SL) Governance and Management Support Officer (Observer)

Apologies:

Joanna Carter (JC) Chief Executive Officer (CEO)

Items and Decisions:

No.	Discussion	Outcome / Decision
777	Attendance and Apologies The Board noted the attendance of Samantha Law as an observer and Simon Dennis, who was in attendance in an advisory capacity given the temporary absence of Joanna Carter.
778	Previous Minutes The Minutes of the previous meeting held on 26th January 2016 were approved for publication subject to a minor amendment.
778	Decisions Required
778a	Purchase of Domestic Property – Northallerton RF attended and gave an overview of the matters included within the Decision Notice. The benefits of the proposal were outlined and an update on negotiations was provided. Discussions took place around the proposal and the Board agreed to the potential steps to be taken to secure the property.	The Decision Notice was approved subject to amendments to include information about the financial saving in the Part 1, to make it clear that Part 2 was necessary due to information being both operationally and commercially sensitive and recommendation b) to be amended to read that the Estates department would report to the Chief Finance Officer.
778b	Accounting Policies – Report JP introduced the report and advised that it had been approved by the Joint Independent Audit Committee and would now be going through the Annual Audit process. The Board noted the report and no specific matters were raised for discussion in relation to its contents.	The Board accepted the Report.
779	Decisions & Delegated Matters to Note
779a	Decision-Making Forecast Status Update: Discussions took place around matters to be raised at future meetings of the Executive Board.	Amendments to be made to the Decision-Making Forecast. April’s Executive Board to be cancelled.
779b	Decision Notices Approved and in Progress list Discussions took place around the Decision Notices which were due to be published. It was agreed that the Decision Notices which were currently being finalised would be published by 29 March 2016 given that purdah for the PCC election commences on 30 March 2016.	Ensure that pending Decision Notices are published on the OPCC website by 29 March 2016.
780	Matters Arising from Corporate Performance, Scrutiny & Delivery Board No matters were raised for discussion
781	National or Local Developments or Consultations
781a	APCC, HMIC & NPCC Updates & Communications: Discussions took place around the Police and Crime Bill and any necessary analysis of the impact. It was agreed that this area of work needed to be coordinated. It was agreed that any summary produced would need to be from a North Yorkshire perspective and when ready, it would need to be presented to the Corporate Performance, Delivery and Scrutiny Board.	ME to coordinate any analysis and report back to the Board. Summary to be provided to the Corporate Performance, Delivery and Scrutiny Board.
781b	Events: The report was noted. The Board was advised of any amendments and additional events.	National Police Chiefs’ Council and Specialist Operations Meetings to be added to the report.
782	Forthcoming Events or Communications No matters were raised for discussion.
783	Freedom of Information Act and Transparency Matters for Mention by Exception A discussion took place around FOIs and response times. JW informed the Board that a workshop by the National Police FOI and DP Central Referral Unit has been arranged for May which will assist in promoting best practice.
784	Events Log The report was noted.
785	Date & Time of Next Meeting The next meeting of the Executive Board will take place at 09:30 on 24th May 2016 in the Thornton Meeting Room, West Offices, York.