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Home - Police oversight - Governance - Governance – structure and process - Executive Board - Executive Board minutes - Executive Board Minutes – 22 October 2014

Executive Board Minutes – 22 October 2014

Minutes of the meeting held at the Office of the Police & Crime Commissioner, Granby Road, Harrogate at 10:00am on Wednesday 22 October 2014

PRESENT:-
In the Chair:
Commissioner Julia Mulligan (JM)

Officers:
Chief Constable Dave Jones (DJ); Deputy Chief Constable Tim Madgwick (TM); Temporary Assistant Chief Constable Ken McIntosh (KM); Chief Executive Officer Joanna Carter (JC); Chief Constable’s Executive Officer Nigel Costello (NC); Commissioner’s Chief of Staff Will Naylor (WN); Commissioner’s Chief Finance Officer Michael Porter (MP); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Acting Head of Legal Services Jane Wintermeyer (JW); Head of Communications Louise Wood (LW); Service Delivery Advisor Claire Craven-Griffiths (CCG); Policy & Research Officer Harriet Raine (HR)

Minute Taker:
Chief Executive Officer’s Personal Assistant Lisa Matthews (LM)

620. APOLOGIES

Acting Head of Organisation and Development Donald Stone (DS).

  1. MINUTES OF THE PREVIOUS MEETING

    2. The minutes of the previous meeting, dated 14th October 2014, were approved for publication with minor amendments as discussed at the meeting.

  2. ACTION LOG

    3. The action log was amended with relevant updates.

622. DECISIONS REQUIRED / SUBSTANTIVE ITEMS FOR DIRECTION

  1. Code of Ethics – Update: A discussion took place with regards to the Code of Ethics and methods that should be used to implement this within the Force. The Board agreed that future work should relate to the development of a plan based on the results of the Code of Ethics assessment, with members of the Executive Board providing direction on this plan. The Board gave direction that Ethics were not considered to be merely a separate exercise, but that this runs through the whole organisation and every individual on a daily basis. It was also agreed that time should be allowed for comprehensive assessments of the Code of Ethics to be conducted and subsequent feedback obtained; a final draft of the plan should be presented to the Executive Board before Christmas 2014, to enable this to be implemented from the beginning of 2015.

    Action: KM to forward the findings of the comparison between the Code of Ethics assessment and the Business Excellence Plan to JM once received.

    Action: KM, CCG and HR to present the results of the Code of Ethics assessment at the last Executive
    Board meeting of 2014; draft versions are to be shared throughout development to allow members of the group to have an input on the creation of the related plan. Consideration is to be given at this time to how the Code of Ethics will fit in with the Force values.

  2. Employee Benefits – Home Computers: The Board agreed that the discussion around home computer working arrangements for employees be postponed until Spring 2015.

623. DECISIONS AND DELEGATED MATTERS TO NOTE (INCLUDING DECISION MAKING FORECAST STATUS

Decision Making Forecast: The report was noted with the following changes:

  1. Employee Benefits Home Technology Salary Sacrifice is no longer subject to the requirement for a Decision Notice and will be deferred for consideration until Spring 2015.
  2. The Partnership Hub Report will be discussed at the Executive Board scheduled for 28th October 2014.
  3. The Victims Referral to Support Services update will be provided to the Executive Group prior to the Executive Board meeting on 25th November 2014. An earlier date is to be identified and agreed with JN and LMc. This will be raised at the Executive Group if there are no suitable Executive Board dates.
  4. The Funding & Financial Strategy Report will be presented for discussion at the Executive Board meeting scheduled for 24th February 2015.

624. MATTERS ARISING FROM CORPORATE PERFORMANCE & SCRUTINY GROUP

No items were raised for discussion.

625. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

No items were raised for discussion.

626. NATIONAL OR LOCAL DEVELOPMENTS OR CONSULTATIONS

  1. APCC, HMIC and ACPO Updates and Communications: The report was noted
  2. Events: The Board noted this report.

627. FORTHCOMING EVENTS OR COMMUNICATIONS

No items were raised for discussion.

628. FREEDOM OF INFORMATION ACT AND TRANSPARENCY MATTERS FOR MENTION BY EXCEPTION

No items were raised for discussion.

629. ANY OTHER BUSINESS

630. DATE OF NEXT MEETING

The next meeting of the Executive Board will take place at 10am on Tuesday 28th October 2014 in Conference Room 1 at Police Headquarters, Newby Wiske.