Executive Board Minutes – 23 January 2018

Meeting: Executive Board
Date and Time: Tuesday 23 January 2018
Location: Haigh Meeting Room, Alverton Court, Northallerton
Chair: Julia Mulligan

Attendees:

Name and Role
Julia Mulligan (JM) Police & Crime Commissioner (PCC)
Dave Jones (DJ) Chief Constable (CC)
Lisa Winward (LWi) Deputy Chief Constable
Will Naylor (WN) Deputy PCC for North Yorkshire
Tom Thorpe (TT) Policy and Scrutiny Manager for the Office of the PCC (OPCC)
Maria Earles (ME) Head of Organisation & Development
Michael Porter (MP) PCC’s Chief Finance Officer
Jane Wintermeyer (JW) Head of Legal Services / Force Solicitor
Jenni Newberry (JN) Head of Commissioning & Partnerships
Jane Palmer (JP) Chief Constable’s Chief Finance Officer & Chief Accountant
Claire Craven-Griffiths (CCG) Chief of Staff for North Yorkshire Police
Kirsty Bewick (KB) Personal Assistant to Chief Executive Officer (Minutes)

Apologies:

Name and Role
Joanna Carter (JC) Chief Executive Officer
Fraser Sampson (FS) Interim Chief Executive Officer (CEO)
Louise Wood (LW) Head of Corporate Communications

Items and Decisions: 

	Discussion	Outcome / Decision
898	Minutes of Previous Meeting
	The Minutes of the previous meeting held on 28th November 2017 were approved for publication subject to an amendment to the wording at 896.	Action 898 was raised
899	Decisions Required and Report for Information
	899a Medium Term Financial Plan MP gave an overview of the Medium-Term Financial Plan which included an overview of the planning and funding assumptions and updates around the affordability programme. It was specifically highlighted there had been much change since the Board had last received an update. This included the ability to now increase the level of Band D precept by £12 in 2018-19, the flat cash grant funding, the updated assumptions around tax growth as well as the £450m additional funding for the service. As a consequence, it was now possible to say the figures will be balanced for the next four years. That said, the board were advised that there was still a need for efficiency driven transformational change which would enable savings to be made. JM made it clear that the efficiency work was key and that we needed to able to demonstrate that the public funds were being adequately utilised. In that regard it was agreed that further work was required to make sure previous projects were providing the necessary savings that had been projected. ME advised that a paper had been produced for the Mobile Asset Utilisation and Deployment System (MAUDS) to look at the potential benefits and savings. It was agreed that this paper would be shared with the PCC and CC and that it was would be scheduled at Executive Group. Additional projects including the future requirements for the Force Control Room were also discussed and it was agreed that JM would attend the Force Control Room and meet with MP, Jonathan Garrett and Supt Mike Walker. It was agreed that within the budget report, a list would be included which indicated precisely what was an absolute requirement in relation to projects/spending. 899b Civil Disclosure Unit  inc General Data Protection Requirements JW provided a brief overview and outlined the views of the auditors who had come to assess readiness for the General Data Protection Requirements and whether we would be ready for the May deadline. It was explained that there was a statutory requirement for a Data Protection Officer (DPO) and it had been agreed that there was a need for two separate DPOs for the two different Data Controllers (PCC and CC). JM highlighted the need for a proportionate response to the needs for the GDPR and requested that this matter be further discussed at Executive Group.   899c Corporate Health Pack The documents were noted by the Board. It was agreed that further work was required to incorporate other sections including the need to track savings. This is an ongoing piece of work.	Actions 899a i-iv were raised.                                 Action 899b was raised               Action 899c was raised
900	Decisions & Delegated Matters to Note
	Decision-Making Forecast Status Update MP made the Board aware of the up and coming Precept Decision Notice. WN highlighted that the Complaints Options Report would be scheduled to come to Board in March.
	Decision Notices Approved and in Progress list No matters were raised for discussion.
901	Matters relating to Public Accountability Meeting
	No matters were raised for discussion.		N/A.
902	National or Local Developments or Consultations
	APCC, HMIC & NPCC Updates & Communications The proposed closure of Northallerton Magistrates’ Court was noted by the Board.		N/A.
903	Forthcoming Events or Communications
	Updates were provided on events due to be attended in the forthcoming weeks.		N/A.
904	Freedom of Information Act and Transparency Matters for Mention by Exception
	No matters were raised for discussion.		N/A.
905	Any Other Business (AOB)
	Transformational Work ME highlighted the quote had now been sent for the discovery phase for consultants.
906	Date & Time of Next Meeting
	The next meeting of the Executive Board will take place at 09:30 on 27th March 2018 a location TBC.