Executive Board Minutes 25 February 2014

OFFICE OF THE POLICE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE

 EXECUTIVE BOARD

Minutes of the meeting held at the Office of the Police and Crime Commissioner, 12 Granby Road, Harrogate at 10.00am on Tuesday 25 February 2014.

PRESENT:-

In the Chair:                   Commissioner Julia Mulligan (JM).

Officers:                       Chief Constable Dave Jones (DJ); Deputy Chief Constable Tim Madgwick (TM); Assistant Chief Constable Paul Kennedy (PK) (for minute 344(1)); Acting Assistant Chief Constable Ken McIntosh (KM) (for minute 344(1)); Commissioner’s Chief Executive Officer Joanna Carter (JC);  Commissioner’s Chief Finance Officer and Head of Organisation and Development Gary Macdonald (GM); Chief Constable’s Chief Finance Officer and Chief Accountant Jane Palmer (JP); Head of Legal Services Simon Dennis (SD);  Chief Constable’s Executive Officer Lisa Winward (LW); Commissioners Head of Commissioning and Partnerships Jenni Newberry (JN) (for minute 344(1)).

Also in attendance:        Cicada Communications Leadership Development Barbara Paterson (BP) (for minute 344(1)).

Minute taker:                 Commissioners Governance Support Officer Claire Askew (CA).

342.      APOLOGIES

Commissioner’s Chief of Staff Will Naylor (WN).

343.      MINUTES OF THE PREVIOUS MEETING

The minutes of the Executive Board held on 11 February 2014 were approved as a true record for publication.

344.      DECISIONS REQUIRED

1)  Thematic discussion – Commissioning and Partnerships:  TM provided a presentation on the Partnerships and Collaboration Workstream followed by a presentation from JN regarding the OPCC Commissioning Strategy.

AGREED:   JN and TM to continue to developing the Commissioning Strategy, this is to include a definitive vision, budget, resourcing and tasking and co-ordination proposals and income generation targets.   This is to be developed for April 2014.

2)  Request for approval for funding for Annual Capital and Revenue Rolling Programmes for 2014/15 (Decision Notice 088):  This Decision notice requests approval for funding for annual Capital and Rolling Programmes in 2014/15.

Post meeting note:  SD confirmed that that this decision notice does not ask for a decision to be made which would (or would be likely to) give rise to a contravention of the law.

AGREED:  That the £286,200 released from the Transport Rolling Programme (Section 2.1) be recorded as a saving;

AGREED:  Approval given for the WSS Rolling Programmes for 2014/15 in a total of £3,494,300;

AGREED:  Approval given for the movement of the PSU PPE budget from the Capital to the Revenue Rolling Programme;

AGREED:  Approval given for the identified 2014/15 Plant and Equipment Rolling Programme of £195,383, and to hold the balance of the available funding (£265,117) in 2014/15 for other investments that are likely be required during the year

AGREED:  Approval given for the movement of the PPE budget from the Capital to the Revenue Rolling Programme;

AGREED:  Approval given for the allocation of £126,500 revenue programme budget for PPE, and to note that if any of the expenditure is capital, it will come back for approval as a DN.

3)  2014/15 Transport Capital Rolling Programme (Decision Notice 084):  This Decision Notice requests approval to commence ordering of vehicles prior to budget setting, in order to maintain an effective schedule of work during 2014/15 and deliver services in an efficient and productive way.  It was confirmed that PK had been fully consulted on the proposals and there is not a conflict with the proposals for the Operational Policing Model.

Post meeting note:  SD confirmed that that this decision notice does not ask for a decision to be made which would (or would be likely to) give rise to a contravention of the law.

AGREED:  Approval given for the pre-ordering of vehicles in respect of the 2014/15 Vehicle Capital Rolling Programme up to a value of £450,000, in advance of approval of the comprehensive Capital Rolling Programmes, of which Transport will form a part.

4)  Stage Two: Approval of Scheme of Governance:  See minute 344(5) below.

5)   Stage Two: Approval of Definitive Stage Two Transfer Scheme: The submission date for the Stage Two Transfer Scheme must be submitted to the Home Secretary by 03 March 2014.  Board Members agreed to give final consideration of the Scheme of Governance and the Definitive Transfer Scheme during the course of the week, providing any further comments to GM.  SD will provide guidance notes for Board Members reference when considering the Stage Two documents.  There will be the opportunity for Board Members to re-group at the end of the week if required.  Clarification was provided by SD as to what documents must be submitted by 03 March 2014.  SD and GM circulated copies of the Second Memorandum of Understanding which had been unavailable prior to the Executive Board due to being finalised.

ACTION:  SD to provide guidance notes to Board Members on 25 February 2014;

ACTION:  Board Members to consider the Scheme of Governance and the Definitive Stage Two Transfer Scheme and to submit any comments to GM by Friday 28 February 2014.

345.      DECISIONS AND DELEGATED MATTERS TO NOTE

1) Decision Making Forecast:  The following updates were agreed:

a)     GM advised of plans to have a full one day session in April to discuss previous thematic discussions (i.e. the People Strategy; OPM, Commissioning etc.) and how they will link together.  GM to circulate a briefing on 28 February 2014 on the proposals and objectives for the thematic session.

b)    11 March 2014 Executive Board will be cancelled due to unavailability.  The reports scheduled for this meeting will still be circulated and considered by Executive Board Members and will be formally recorded as approved, noted or deferred at the Executive Board on 17 March 2014.

c)     ANPR Hub (Discussion Document) removed as a separate item from 04 March 2014 as it will form part of the Operational Policing Model discussion.

d)    The reports scheduled for the Joint Independent Audit Committee on 24 March 2014 will be circulated to Executive Board Members for information.

e)     Tour de France discussion document scheduled as a new item for March.

346.      MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP

There were no items for discussion.

347.      CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

There were no items for discussion.

348.      NATIONAL OR LOCAL DEVELOPMENTS AND CONSULATIONS

1)  APCC, HMIC and ACPO Updates and Communications:  The report was noted.

2) Events:

• JM referred to a Police Innovation Event taking place on Wednesday 19 March 2014.  The intended audience for this event are those likely to be directly involved in either forces or OPCCs putting bids together. Up to two delegates to attend can be nominated to attend.  Further information is due to follow.

• SD will be attending the Legal Advisory Network on 14 March 2014, inviting Board Members to let him know of any issues to be raised.

349.      FORTHCOMING EVENTS OR COMMUNICATIONS

There were no items for discussion.

350.      FREEDOM OF INFORMATION ACT

There were no items for discussion.

351.      ANY OTHER BUSINESS

1)  Proposed Her Majesty’s Inspection of Constabulary (HMIC) Inspection Plan 2014/15 (Discussion document):    This report provides detail of the proposed HMIC inspection plan for 2014/15.  The report also provided draft responses to questions posed by HMIC to all forces.

RESOLVED:  The Board endorsed the responses to be fed back to HMIC.

352.      DATE OF NEXT MEETING

The next meeting of the Executive Board will take place at 9am on Tuesday 04 March 2014 in Conference Room Two, Police Headquarters, Newby Wiske.

The meeting closed at 1.35pm.