RF attended and gave an overview of the matters included within the Decision Notice. The benefits of the proposal were outlined and explanation around risk and cost was provided. Discussions took place around the proposal, the associated risks, the costs involved and the ongoing possibilities for collaboration with North Yorkshire Fire and Rescue.

See Action 814a 

WN provided a verbal update to the Board and advised that opinions were being gathered through the use of face to face interviews, focus groups and open source survey which was available to the public and members of staff and will remain open until 18 November 2016. The first draft will be completed by middle of December and circulated for feedback before a draft is made public in January. The end product will be complete by the end of March. A discussion took place around the practicalities and presentation of data.

DA provided an overview of the Report produced around the ICT Infrastructure Upgrade. It was advised that the recommendation was based on a mandatory upgrade and would involve the use of a third party with no impact on the internal ICT team. A discussion took place around the need to confirm with regional colleagues what options they were taking to ensure that systems selected were compatible and therefore would not hinder future collaborative work. DA advised that he would communicate with colleagues, however, he did not foresee any difficulties. 

DA to communicate with regional colleagues around the upgrades to their systems to ensure future compatibility.

See Action 814c

DA provided an overview of the Report produced around the ICT Mobile Telephony. A discussion took place around the various options available and why other options were not advisable. JP advised that the recommendation was within budget and that it would provide savings.

DA provided an overview of the Report produced around Backup Infrastructure. A discussion took place around the various options and why other options were not suitable. It was queried whether the contract would mean there was a lack of flexibility/commitment to one system during that time. DA advised that the infrastructure would be a standalone solution which would be capable of linking in with a number of options.  He further advised the Board that the solution would provide stability and reassurance in NYP’s  backup capabilities and that the critical data on the future cost of ‘cloud’ provision necessary for the Board to make an informed strategic choice was not available at this stage.

Discussions took place around matters to be raised at future meetings of the Executive Board.

The Report was noted.

A discussion took place around the review of governance arrangements for NYP. The meetings for the remainder of the year were discussed and it was proposed that no further performance meetings would be held in 2016 to allow time for the review to take place and for the new structure to commence from January 2017. It was agreed that this proposal would need the approval of the PCC.  LW advised that a proposal paper around the performance meeting was currently being written and would be circulated.

LW to circulate proposal document.

See Action 816                          

The Report was noted.

The report was noted.

TM advised that the community speedwatch had been timetabled with an update from the five districts occurring within the next few weeks.

LW advised that the joint major investigation team announcement would be getting released the week commencing 31^st October.

FS advised that he will be supporting the PCC at national Police Reform & Transformation Board meetings.

N/A

No matters were raised for discussion.

N/A

A discussion took place around the recent 7 force transformational fund bid as well as current thoughts in relation to the funding formula.

WN provided an update on the recent APCC conference.

N/A