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Executive Board Minutes – 27 October 2015

Meeting: Executive Board
Date and Time: Tuesday 27th October 2015, 09:30-12:30am
Location: The Thornton Meeting Room, West Offices, Station Rise, York
Chair: PCC Julia Mulligan

Attendees:

Julia Mulligan Police & Crime Commissioner (PCC) for North Yorkshire
Tim Madgwick (TM) Deputy Chief Constable of North Yorkshire Police (NYP)
Joanna Carter (JC) Chief Executive Officer (CEO)
Paul Kennedy (PK) Assistant Chief Constable (ACC) of NYP
Lisa Winward (LWi) Temporary Chief Superintendent of North Yorkshire Police
Maria Earles (ME) Interim Head of Organisation & Development
Jane Wintermeyer (JW) Interim Head of Legal Services / Force Solicitor
Jane Palmer (JP) Chief Constable’s Chief Finance Officer
Will Naylor (WN) Chief of Staff to the PCC
Kirsty Bewick (KB) Personal Assistant to the CEO (Minutes)

Apologies:

Dave Jones (DJ) Chief Constable of NYP
Michael Porter (MP) PCC’s Chief Finance Officer
Louise Wood (LW) Head of Corporate Communications

Items and Decisions:

No. Discussion Outcome / Decision
732 Previous Minutes
The Minutes of the previous meeting held on 22nd September 2015, were approved for publication.
733 Decisions Required
733a Review of Neighbourhood Policing – Initial Findings:
TM gave an overview of the report and indicated the main report is due for consideration by the Executive Board in November. A discussion took place around the requirements for neighbourhood policing and guidance was given regarding the focus of the paper and how the terminology needs be in a format that could be understood by the public. This was all to ensure that the core aims were being met so that the public could be reassured that neighbourhood demands were still a high priority.
Arrangements to be made for JM to have a meeting outside Executive Board to discuss the report before it is finalised.
673 Decisions Required
733b First Contact Report- Report:
JM advised that this piece of work has now been considered through a number of forums and therefore individuals have had a good opportunity to consider the findings in detail. A discussion took place around the key findings in the report, in particular the low awareness of the 101 number and the need to understand why there is an increase in calls on Friday evenings.
Members of the board expressed the need for the report to be fully integrated in other pieces of work such as the Neighbourhood Policing Review and Business Administration Services Review. JM advised that to assist this, there needed to be a better understanding of the interdependencies.
It was agreed that greater strategic direction needs to be incorporated into this paper and all aspects of contact management.
Arrangements are to be made for a narrative around strategic contact management to be added to the Executive Group agenda for 3 November.
Work to commence in determining where the interdependencies lie with all related projects.
C/Supt Oliver to continue work in understanding the increase in calls on Fridays.
11:03 – Kate Williams (KW) and Emma Connolly (EC) entered the meeting.
733c Options for Appraisal for BAS Review – Report: The Board noted the reports and appendices. A discussion took place around the objectives, savings, timescales and impacting developments within the Force. A new timeframe was determined and agreed by all members which included the need for a Decision Notice outlining the initial objectives to be brought before the next Executive Board. Future objectives were to be considered in subsequent Decision Notices once further developments with other projects had been achieved. Arrangements are to be made for the BAS Review to be added to the Executive Board agenda on 23 November.
A new Decision Notice, outlining phase 1 to be completed and submitted for November Executive Board. This Decision Notice was to include the rewording of matters already contained within the report to ensure clarity and transparency.
11:03 – KW, EC and LWi left the meeting.
734 Decisions & Delegated Matters to Note
734 Decision-Making Forecast Status Update: Discussions took place around matters to be raised at future meetings of the Executive Board as well as the Executive Group. JM requested an update on work currently being completed on the North Yorkshire Police website. Amendments to be made to the Decision-Making Forecast.
Arrangements to be made to include a presentation around the new website to be added to the Executive Group agenda.
Updates also to be given on the wider matter of channel shifting to Executive Board and Executive Group.
ME to write a number of paragraphs and provide to JM which can be submitted to Mike Penning, Minister for Policing indicating the difficulties faced completing Police Innovation Fund bids.
11:03 – LWi re-entered the meeting.
735 Matters Arising from Corporate Performance, Scrutiny & Delivery Board
A general discussion took place around the items scheduled for discussion at the Corporate Performance, Scrutiny & Delivery Board. This included the need to have a better understanding around the figures which seemed to indicate an increase in crime. It was agreed that this would be fully discussed at the later meeting.
736 National or Local Developments or Consultations
736a APCC, HMIC & NPCC Updates & Communications: Discussions took place around consultations pertaining to the Policing Funding Formula, Powers of Police Staff and Volunteers, ‘Mental Capacity and Deprivation of Liberty’ and the Emergencies Services Bill. A copy of a previously submitted response in relation to the funding formula to be provided to LWi.
A letter drafted and signed by seven Police and Crime Commissioners, including JM regarding police funding to be finalised and sent to Mike Penning, MP.
736b Events: The Report was noted. The Board was advised of any amendments and additional events.
Members noted that whilst people had been fully supported to attend the National Black Police Annual Conference, unfortunately, it had not been possible to provide a representative.
Members of the Board expressed their thanks to all those involved in arranging the Annual Award Ceremony which had been a brilliant success.
The Home Secretary’s Police Reform Summit and The College of Policing Conference dates are to be added to the report.
Queries to be made as to whether or not someone could attend the College of Policing Conference.
737 Forthcoming Events or Communications
No matters were raised for discussion.
738 Freedom of Information Act and Transparency Matters for Mention by Exception
No matters were raised for discussion.
739 Any Other Business.
PK advised the members of the Board that Devon and Cornwall Police’s performance has been increasing and as such had the potential to equal North Yorkshire as being the safest area to live. This was noted by the Board.
740 Date & Time of Next Meeting
The next meeting of the Executive Board will take place at 09:30am on Monday 23 November 2015 in the Snow Meeting Room, West Offices, Station Rise, York.