Executive Board Minutes – 28 March 2017
Meeting: Executive Board
Date and Time: Tuesday 28 March 2017, 09:34 – 11:50
Location: Snow Meeting Room, West Offices, York
Chair: Julia Mulligan
Attendees:
Name Role
Julia Mulligan (JM) Police & Crime Commissioner (PCC)
Dave Jones (DJ) Chief Constable
Lisa Winward (LWi) Deputy Chief Constable
Maria Earles (ME) Head of Organisation & Development
Michael Porter (MP) PCC’s Chief Finance Officer
Jane Palmer (JP) Chief Constable’s Chief Finance Officer & Chief Accountant
Jane Wintermeyer (JW) Temporary Head of Legal Services / Force Solicitor
Will Naylor (WN) Deputy PCC for North Yorkshire
Tom Thorpe (TT) Interim Chief of Staff
Lesley Hills (LH) Personal Assistant to Interim CEO (Minutes)
Apologies:
Name Role
Joanna Carter (JC) Chief Executive Officer
Dave Hannan (DH) Superintendent – Chief of Staff NYP
Amanda Oliver (AO) Assistant Chief Constable
Fraser Sampson (FS) Interim Chief Executive Officer (CEO)
Items and Decisions:
| Discussion | Outcome / Decision | |
| 853 | Minutes of Previous Meeting | |
| The Minutes of the previous meeting held on 28th February 2017 were approved for publication. | N/A.
|
|
| 854 | Decisions Required and Report for Information | |
| 854a | Policing & Crime Act (Implications & New Legislation)
ME presented the report to the Board. Discussions took place in regards to the report in particular to Chief Officers using their work force effectively by utilising Police Staff and Volunteers. It was agreed that a summary of the Policing and Crime Act 2017 be submitted to JM for review outside of EB. |
Action 854a was issued
|
| 854b | Accounting Policies – Report
JP presented the report to the Board in brief and advised that there have been no changes to the rules of preparing the accounts; a few minor format amendments have been made. JP confirmed that policies will remain the same. JM requested that for future reports, for it to be simplified for ease of reading. It was noted that this paper is not required to come to EB, it can be reported to the Audit Committee. |
Action 854b was issued. |
| 845c | Governance Review – Verbal Update
MP presented the report to the board. Discussions took place in relation to the report in particular the importance to begin the cultural changes required to move the transformation of the Governance system forward. It was discussed that it is important for all staff/ officers to understand what governance is, and that changes in responsibilities must be clear. Further discussions on the need to review Decision Notices took place and how the future of the Executive Board and Corporate Performance, Deliver & Scrutiny Board meetings should evolve to service needs of the force and the public. JM highlighted that consideration of public consultation needs to be made. MP requested that the report be taken and reviewed; any feedback will be received outside of EB. |
Action 845c was issued. |
| 855 | Decisions & Delegated Matters to Note | |
| 846a | Decision-Making Forecast Status Update
Various amendments were made, to reflect the discussion on governance and will be incorporated into the forecast. |
N/A
|
| 846b | Decision Notices Approved and in Progress list
The report was noted. |
N/A
|
| 856 | Matters relating to Corporate Performance, Scrutiny & Delivery Board | |
| No matters were raised for discussion. | ||
| 857 | National or Local Developments or Consultations | |
| 848a | APCC, HMIC & NPCC Updates & Communications
The Report was noted. The Chief Constable provided an update on recent discussions on the Funding Formula. |
N/A. |
| 848b | Events
The report was noted. Updates were provided on events attended in recent weeks. |
N/A.
|
| 858 | Forthcoming Events or Communications | |
| The Police & Crime Plan will be published on the 31.03.17, JM extended her thanks to all involved in the preparation of the Plan. | N/A. | |
| 859 | Freedom of Information Act and Transparency Matters for Mention by Exception | |
| No matters were raised for discussion. | N/A. | |
| 860 | Any Other Business (AOB) | |
| No matters were raised for discussion. | N/A | |
| 861 | Date & Time of Next Meeting | |
| The next meeting of the Executive Board will take place at 09:30 on 25th April 2017 in the Thornton Meeting Room, West Offices, York. | ||