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Executive Board minutes: 9 April 2013

OFFICE OF THE POLICE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE

 EXECUTIVE BOARD

 Minutes of the meeting held at the Office of the Chief Constable, Police Headquarters, Newby Wiske, on 9 April 2013.

PRESENT:-

In the Chair:   Julia Mulligan (JM)

Officers:    T/Chief Constable Tim Madgwick (TM); Chief Officer of Resources Joanna Carter (JC); Force Solicitor Simon Dennis (SD): OPCC Treasurer Judith Heeley (JH); OPCC Head of Policy and Projects Will Naylor (WN).

APOLOGIES

Apologies were given on behalf of OPCC Chief Executive Jeremy Holderness.

MINUTES OF THE PREVIOUS MEETING

SD confirmed that the Criminal Justice Joint Inspection Review of Disability Hate Crime will be tested against the Police and Crime Plan.

SD also confirmed that the Scheme of Delegation would be amended to allow provision for decision notices to be published beyond the two working days deadline where special circumstances apply.

JC asked if the City of York Council contribution to the Multi Agency Safeguarding Hub (MASH) had been confirmed.  TM advised that an update would be provided to the next Executive Board on 30 April.

TM provided an update on the Officer Recruitment which will be launched on 24 April until 8th May.  JM will be provided with the full Communications Pack prior to the launch.

In regard to the Decision Notice for Insurance Arrangements for 2013/14 and the increase in the number of fleet vehicles, JC suggested that the Head of Fleet submits a further Decision Notice outlining the full vehicle schedule for 2013/14.

ACTION:  The minutes of the meeting held on 27 March 2013 were approved for publication.

ACTIONThat the Scheme of Delegation be amended.

ACTION:  That confirmation of the City of York Council contribution to the MASH is reported to the Executive Board on 30 April.

ACTION:  That a Decision Notice regarding the fleet vehicle schedule be submitted to a future Executive Board.

DECISIONS REQUIRED

031/2013 – Property Other Than Found, Niche Pilot Project:

JC confirmed that all Decision Notices incurring capital expenditure including low level value items require approval at the Executive Board. In order to reduce bureaucracy and streamline the level of business to be discussed at the Executive Board, JM agreed for a piece of work to be carried out to bring a proposal back to the Executive Board to amend the regulations to enable delegation to the Heads of Organisation and Development, Workforce Support Services and Legal Services for a range of routine items including deminimus capital and technical issues.

It was also agreed that as the Niche Decision Notice held no information of significant public interest, that it would be noted as a report instead of being approved and requiring publication on the PCC website.

ACTION:  That proposals for a Decision Notice to amend the regulations to enable delegation to the Heads of Organisation and Development, Workforce Support Services and Legal Services for a range of routine items be developed.

ACTION:  That the report be noted.

DECISION NOTICES AND DELEGATED MATTERS TO NOTE

Decision Notice 032/2013 Purchase of Dress Uniform had been previously approved.

MATTERS ARISING FROM CORPORATE PERFORMANCE AND COORDINATION GROUP

As the first meeting has not taken place yet, there were no matters arising.

CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

Planning for the first quarter:

JC provided an overview of her vision to migrate the organisation over the next 12 months to a Strategic Based Decision Making and Delivery Model.

Key points included:

  • To utilise the forward planner to identify determine key decisions and actions based on overall strategic direction;
  • In order to ensure continuity of service and to allow strategic context to be applied,  during this period 12 month period decisions will need to be made to feed into the major strategic decisions;
  • Identifying and producing a schedule of items for the Executive Board;
  • During the interim period there will be a twin track approach and aim to have clarity of forward decisions up to September with a migration starting over the next six months.

ACTION:  A proposed timeline with key actions from now until July 2013 will be developed.

Ripon Police Station – discussions with North Yorkshire Fire and Rescue Service (NYF&RS):

Following further discussions with the NYF&RS, the three options proposed for the re-provision of Ripon Police Station will be discussed at the next meeting of the Estates Board.

NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS

Le Tour de France discussion paper:

Concerns were expressed regarding the governance arrangements, lead authority and distribution of funding of the Grand Depart stages of the Tour de France, the majority of which will take place in North Yorkshire.

ACTION:  That JM and TM will both speak with their respective colleagues within regional forces to ascertain a course of direction.

Consultation on revised Victims Code:

TM advised that ACC Spittal will provide feedback to JM to include in the OPCC response to the consultation.  JM also advised that following one to one meetings with victims of crime, identified themes will be included in the response.

ACTION:  ACC Spittal to provide feedback to JM.

Regional Proposal for Print Options Appraisal:

Several concerns were expressed, which JC will clarify with regional colleagues to then form the basis of discussions with Procurement and Unison.

Regional Proposal for Tranman Fleet Hosting:

Concerns were raised regarding NYP incurring costs.  JC to liaise with regional colleagues.

Ministry of Justice Cautions Review Launch:

That the report be noted.

FORTHCOMING EVENTS OR COMMUNICATIONS

No events or communications to note.

DATE OF NEXT MEETING

9am Tuesday 30 April at the Office of the Police and Crime Commissioner, Melmerby.