Executive Board Minutes 04 March 2014
Minutes of the meeting held in Conference Room Two, Police Headquarters, Newby Wiske at 9:00am on Tuesday 04 March 2014.
PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM).
Officers: Chief Constable Dave Jones (DJ);Deputy Chief Constable Tim Madgwick (TM);Assistant Chief Constable Paul Kennedy (PK); Acting Assistant Chief Constable Ken McIntosh (KM);Commissioner’s Chief Finance Officer and Head of Organisation and Development Gary Macdonald (GM); Chief Constable’s Chief Finance Officer and Chief Accountant Jane Palmer (JP); Head of Legal Services Simon Dennis (SD); Head of Workforce Support Service Julie McMurray (JMc); Chief Constable’s Executive Officer Lisa Winward (LW); Superintendent Amanda Oliver (AO); Superintendent Richard Anderson (RA); Chief Inspector Mike Walker (MW); Inspector Ed Noble (EN); Development Futures Analyst Tracey Lee (TL); Commissioner’s Chief of Staff Will Naylor (WN); Commissioner’s Public Engagement Officer Michael Sargood (MS).
Also in attendance: Interim Head of Communications (Cicada) Di Burton (DB); Communications Leadership Development Manager (Cicada) Barbara Paterson (BP); SMSR Director Darren Hornby (DH); SMSR Project Manager Celine Vann-Pleevey (DV-P).
Minute taker: Commissioners Governance Support Officer Claire Askew (CA).
353. APOLOGIES
Commissioner’s Chief Executive Officer Joanna Carter (JC).
354. DECISIONS REQUIRED
Thematic discussion – Operational Policing Model (OPM): PK and AO provided a presentation on the Operational Policing Model. MW also provided input on the Force Control Room concept THRIVE, and RA provided input on the ‘Citizens in Policing’ strategy for the future capacity and capability of police volunteers. Both DJ and JM recorded their thanks to all of those in the development of the OPM report, their commitment to the time and effort.
The OPM report makes a number of recommendations, which in order to deliver will require formal governance arrangements. The OPM is currently governed by the OPM Working Group chaired by PK, which is overseen by the Delivery Board chaired by DJ, which co-ordinates the work of the four work streams. It is proposed that this current governance structure is continued throughout the implementation phase of the OPM, with information being referred to the Joint Corporate Risk Group and Executive Board as required.
AGREED: That the OPM is supported and progressed for implementation;
AGREED: That AO is provided with the findings of the Victims Needs Assessment;
AGREED: SD to develop a publication strategy for the implementation of the OPM;
AGREED: JM to meet with JMc; RA and AO at individual scheduled meetings to discuss their areas of delivery;
AGREED: That THRIVE is progressed and linked with Victims Needs Assessment;
AGREED: That the Citizens in Policing Strategy is broadly supported in principle and will be overseen from the Delivery Board with specific products brought to the Executive Board as Decision Notice(s).
IT Strategy / Business Case (Decision Notice): Due to time constraints there was not sufficient time to fully discuss this report. Board Members agreed to provide feedback and for the Decision Notice to be deferred to [insert date] for approval.
ACTION: Board Members to provide feedback to JMc and JC.
ACTION: IT Strategy and Business Case to be deferred to the Executive Board on 15 April 2014.
355. MINUTES OF THE PREVIOUS MEETING
The minutes of the Executive Board held on 25 February 2014 were approved as a true record for publication.
356. DECISIONS AND DELEGATED MATTERS TO NOTE
Decision Making Forecast: The report was noted. GM gave the following update:
JC is due to attend the Police Innovation Fund event in London on 19 March 2014. Heads of Departments are currently considering proposed bid submissions for the Fund, which will be reported to the Executive board on 08 April 2014, along with the 2014/14 Police Innovation Fund outturn report.
The agenda items originally scheduled for the Executive Board on 11 March (which has been cancelled), will still be circulated as normal to Board Members, with the request they provide responses to GM and CA for consolidation which will then be fed back to the Executive Board on 17 March 2014.
Suggesting Executive Board on 17 March be brought forward to 1pm from 2pm.
JMc raised concerns that the ‘Approval to submit for Planning’ Decision Notice scheduled for 08 April 2014 may be too early. The Board agreed to keep the item on for 08 April 2014 and should the report not be ready the slot can still be used for discussion of the current Northern Base developments.
SD advised that guidance for responding to vexatious correspondence is in development and may be available for the Executive Board on 17 March 2014.
357. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP
There were no items for discussion.
358. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED
There were no items for discussion.
359. NATIONAL OR LOCAL DEVELOPMENTS AND CONSULATIONS
- APCC, HMIC and ACPO Updates and Communications: The report was noted.
- Events:The report was noted.
360. FORTHCOMING EVENTS OR COMMUNICATIONS
OPM and Third Entity roadshows are in development. LW suggested that these take place during the last two weeks of May and first two weeks of June, at 3pm as this will tie in with shift changes. JM and DJ to jointly present the roadshows.
361. FREEDOM OF INFORMATION ACT
There were no items for discussion.
362. ANY OTHER BUSINESS
There was no other business.
363. DATE OF NEXT MEETING
The next meeting of the Executive Board will take place at 1pm on Monday 17 March 2014 in Conference Room One, Police Headquarters, Newby Wiske.
The meeting closed at 1.05pm.