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Executive Board Minutes – 06 October 2014

Minutes of the meeting held at Conference Room 1, Police Headquarters at 13.30pm on Monday 6 October 2014

PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM)

Officers: Chief Constable Dave Jones (DJ); Chief Executive Officer Joanna Carter (JC); Deputy Chief Constable Tim Madgwick (TM); Commissioner’s Chief of Staff Will Naylor (WN); Commissioner’s Chief Finance Officer Michael Porter (MP); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Acting Head of Organisation and Development Donald Stone (DS); Acting Head of Legal Services Jane Wintermeyer (JW); Head of Communications Louise Wood (LW)

Minute taker: Commissioner’s Personal Assistant Rachel Bloomfield (RB)

599. APOLOGIES

Chief Constable’s Executive Officer Nigel Costello (NC);

600. MINUTES OF THE PREVIOUS MEETING

The minutes from the 2 October 2014 were approved for publication.

The following updates were provided:

  1. From Minute 590.4: Confirmed DS would look at the practicalities of these changes.
  2. Specified Information Order: JM commented the Committee on Public Standards has announced a review of Police Governance, in particular standards.

    Action WN to provide Executive Board with the terms of reference for this committee

  3. Minute 594: JC and LW provided an update regarding contact with Cleveland OPCC and confirmed progression would be made prior to the Police and Crime Panel regarding the Data Centre Decision Notice
  4. Minute 597: Feedback was provided on the updated draft Decision Notice. Further amendments are required prior to approval.
  5. Action LW to review in relation to JM comments

  6. ACTION LOG
  7. No discussion held as not completed prior to meeting.

601. DECISIONS REQUIRED

  1. Partnership Hub Structure: TM provided a verbal update on the key strategic areas which the Partnership Hub will focus on in conjunction with the Commissioning and Partnerships team and the Police and Crime Plan.

    Action Presentation and costed business plan to be produced and brought back to the Executive Board – TM

  2. Co-location with Ryedale (Malton) Decision notice: This item has been removed for review at a future Executive Board.
  3. Funding & Financial Strategies – Report: JP confirmed that these documents had been refreshed to reflect the current position. The Board agreed that a revised version should be produced in February 2015 alongside the budget which reflects the Police and Crime Plan.
  4. Action Detailed comments to be provided to JP ahead of revised version produced for February 2015

  5. Medium Term Financial Plan update – Quarterly Report: The Board noted the report presented by MP detailing the challenges to be faced and decisions to be made in the coming years based on current financial assumptions. MP confirmed that the number of staff, specials and volunteers will be included in the next iteration, expected in November.
  6. Discussion was held as to looking at what ‘green’ grants are available. JM noted other PCC’s who have been successful in this area.

    Action MP to include number of staff, Specials and volunteers in the next iteration of this report

    Action MP to look into additional funding available.

602. DECISIONS AND DELEGATED MATTERS TO NOTE

Decision Making Forecast: The board noted this report

Action: DS to review in light of the new meeting structure to be implemented.

603. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP

JM advised that the CSE review will be called a Health Check.

Action: WN to circulate initial document on Health Check to the Board for review and comment.

604. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

There were no items for discussion

605. NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS

  1. APCC, HMIC and ACPO Updates and Communications: The report was noted.
  2. Events: The report was noted.

JM commented that the Policing Minister is attending the APCC Partnerships Summit and was looking to meet, this has not been confirmed as yet.

Action TM attending the National Criminal Justice Board event and will provide the Board with an update.

606. FORTHCOMING EVENTS OR COMMUNICATIONS

There were no items for discussion.

607. ANY OTHER BUSINESS

608. DATE OF NEXT MEETING

The next meeting of the Executive Board will take place at 10.00am on Tuesday 14 October 2014 at Conference Room One, Police Headquarters.