Executive Board Minutes 1 July 2014

Minutes of the meeting held at Police Headquarters, Newby Wiske, at 9:00am on Tuesday 1st July 2014.

PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM)

Officers: Chief Constable Dave Jones (DJ); Commissioner’s Chief Executive Officer Joanna Carter (JC); Chief Constable’s Chief Finance Officer and Chief Accountant Jane Palmer (JP); Chief Constable’s Executive Officer Nigel Costello (NC); Acting Head of Legal Services Jane Wintermeyer (JW); Commissioner’s Chief of Staff Will Naylor (WN). Risk and Assurance Manager Donald Stone (DS);

Also in attendance:

Minute taker: Commissioner’s Chief Finance Officer and Head of Organisation and Development Senior Support Officer Judith Kirk (JK)

505. APOLOGIES

Commissioner’s Chief Finance Officer and Head of Organisation and Development Gary Macdonald (GM);

Head of Communications Louise Wood (LW).

Deputy Chief Constable Tim Madgwick (TM)

506. Tour de France Update – T/ACC K McIntosh gave an update on the progress to date, particular items of note were

All North Yorkshire Police Plans are on track
Planned Ambulance Strike – not expecting to affect this event
Detailed plans in place for VIP’s
Silver Command starts on Thursday evening
Gold Command starts on Friday evening
Contact has been maintained with Commanders during w/c 30/6/14
Some potential protests scheduled for same dates

507. MINUTES OF THE PREVIOUS MEETING

Subject to minor amendments the minutes of the meeting held on 24 June 2014 were approved for publication.

ACTION LOG OF THE PREVIOUS MEETING

The Action Log was noted and the following updates provided:

(ref 17) JC to follow up with J McMurray – progress dependant of other Organisational decisions
(ref.17) JP confirmed Evaluation in accounts circulated – this part of Action was closed
(ref 22) Paper completed, WN to circulate to members, WN to pick up with TM also
(ref 31) ACPO + APCC possible joint Conference – action to say Awaiting date confirmation
(ref.47) Response to SK parish council – Final version drafted, E Morris – Legal checking final letter, expect Letter to be issued 1/7/14
(ref.58) Minute 485 e – Northern Base – costs for custody provision to be provided, Work ongoing. (action clarified)
(ref 59) Draft Statutory Reports published on OPCC website on 30/6/14 – Action closed
(ref 60) Draft Annual Report – Latest version Published to web-site 30/6/14 -slight amendments to be made then final version to be published once completed – action closed
(ref 61) Annual Governance Statement published on OPCC website on 30/6/14
(ref 62) CB progressing with work, awaiting further information from OPCC related to SMSR report findings

508. DECISIONS REQUIRED

Police and Crime plan –Continue to work up the product in line with direction from JM. Thanks expressed for the work to date on this and the Annual report.
Job Evaluation – Decision Notice – Decision Notice was not agreed at this time. CC Jones to discuss with T/ACC McIntosh.
NYP Network and Public Service Network in Policing – Discussion Document – JP to add note into document regarding carry forward of funding. Approved pending this amendment, JC to carry out final review and sign off accordingly.

509. DECISIONS AND DELEGATED MATTERS TO NOTE

Decision Making Forecast Status Update: The Board noted the report and agreed the following updates:

DS provided a summary of forecast changes and additions following Command Board discussions
DS gave and overview of Delivery Board Sub-group Workstream plans. These are to be updated by the end of August and the products for approval to feed into the Forecast.
JM indicated that in relation to Victims Commissioning – Buzzz should be in a position to present findings of work to Executive Board – 15 July 2015.
Human Resources implications to be included within the Compliance section on Decision Notices.
Various Annual leave dates were provided by board members – to be noted in relevant diaries.
A more detailed forecast will be available at 15th July meeting to include meeting location.
DJ advised HMIC Core Business Inspection Report (Making Best Use of Police time) had been issued on 1/7/14. Document to be discussed further at Corporate Performance and Scrutiny Meeting, then at Risk Group and the Executive Board.

510. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP

There were no matters for consideration.

511. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

There were no matters for discussion.

512. NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS

APCC, HMIC and ACPO Updates and Communications: The report was noted.

GR-B 199/2014 Avon and Somerset Victims presentation – JM not able to attend
Attendees other than Executive Board members to be confirmed for Northumbria Police Force visit
invitation

Events: The report was noted.

513. FORTHCOMING EVENTS OR COMMUNICATIONS

Rural Crime Network – not able to launch at Yorkshire Show – 8th to 10th July, due to delays with information regarding notification of Innovation bid funding. Planning to launch at Royal Welsh Show on 23rd July instead.

JC raised concerns regarding the administration of Rural Crime Network – JP to follow up on this.

New CFO point of contact after 13th July will be identified by JP.

514. FREEDOM OF INFORMATION ACT

There were no matters for discussion.

515. ANY OTHER BUSINESS

JC – Draft Transformation Challenge Award received by JC 1/7/14 – JC to review and populate

Annex D, funding requested for collaboration is £430k. JC to sign off Expression of Interest.

DJ – HMIC Consultation – Peel Report – all members to be sighted on.

JW – Final version of Safety Camera Decision Notice – JP to do final Financial compliance check

DS – PCC CFO Interim Arrangements Decision Notice – retrospective approval sign off requested
– Agreed

516. DATE OF NEXT MEETING

The next meeting of the Executive Board will take place 14:00 on Wednesday 16 July 2014 at in Conference Room 1 Police Headquarters, Newby Wiske. The Change Management Board will take place 13:00 Wednesday 16th July in Conference Room 1 Police Headquarters, Newby Wiske

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