Executive Board Minutes: 10 December 2013
Minutes of the meeting held at the Police Headquarters, Newby Wiske, on Tuesday 10 December 2013.
PRESENT:-
In the Chair: Police and Crime Commissioner Julia Mulligan (JM)
Officers: Chief Constable Dave Jones (DJ); Commissioner’s Chief Executive Officer Joanna Carter (JC); Commissioner’s Chief Finance Officer and Head of Organisation and Development Gary Macdonald (GM); Chief Constable’s Chief Finance Officer and Chief Accountant Jane Palmer (JP); Head of Legal Services Simon Dennis (SD); Executive Officer to the Chief Constable Lisa Winward (LW) and Commissioner’s Chief of Staff Will Naylor (WN)
Also in attendance: For minute 273 Temporary Assistant Chief Constable Ken McIntosh (KM) and Innovation and Leadership Manager Leanne Dudhill (LD)
Minute taker: Chief Executive’s Support Officer Debbie Allinson (DA).
268. APOLOGIES
Apologies were received from the Deputy Chief Constable Tim Madgwick (TM).
269. MINUTES OF THE PREVIOUS MEETING
Subject to a couple of minor amendments the minutes of the Executive Board held on 3 December were approved as a true record for publication.
270. DECISIONS REQUIRED
- Review of Chief Police Officer Remuneration Terms (Decision Notice): On 19th November, the Commissioner and the Chief Constable considered the report of the Review of Chief Officer Remuneration
Terms and Conditions on North Yorkshire Police which made several recommendations including seeking specialist legal advice in order to implement some of the recommendations.SD summarised the key points for the Board to consider in relation to finalising the Review of Chief Police Officer Remuneration Terms Decision Notice.
Discussion took place which considered the Communications / Publication Strategy considering redactions for legal professional privilege and personal data.
For clarity and to avoid any conflict of interest JC declared that she has a clause in her T&Cs in relation to medical allowances however she is not claiming this allowance.
Discussion also took place and agreement was given to publish letters of appointment for other Chief Officers and Strategic members of the Executive Board as soon as practical.
Final Decision Notice to be published on 19th December.
JP to obtain copy of letters of appointment.
SD to complete line of correspondence with solicitors.
- NYP Employee Benefits Scheme (Decision Notice): The Board agreed that subject to contract and due diligence, approval was given to sign up to the scheme. It was agreed to progress with Lot 1 – Provision of Voluntary Benefits System at this stage. Prior to roll out of subsequent Lots, the Board request that proposals are brought back to Executive Board to discuss implications and communication strategies for each scheme.
- Shared Service Delivery Model (Verbal Update): GM advised the Board that the Statement of Intent has been circulated to Chief Officers within NYP and the Fire Service. The Statement of Intent will be considered at the Fire Authority meeting on 11th December.
LW to link with Owen Hayward to provide information for the County Councillor John Fort in respect of producing joint communications.
It was agreed that communications would follow and link with NYP’s Stage 2 announcements.
JC provided an update to the Board following on from the Market Engagement event held on 4th December. The event provided an opportunity for various companies to provide strategic advice on the establishment of a Third Entity to facilitate support service delivery. There were a range of perspectives put forward which were considered when finalising the specification brief for Strategic Advice. The final brief has now been agreed subject to final Fire Service Authority approval to proceed.
271. DECISIONS AND DELEGATED MATTERS TO NOTE
Decision Making Forecast Status Update: The Board reviewed the forecast and agreed the following updates;
- Capital Rolling Programme (Decision Notice) be added to 28th January 2014.
- Scoping for an independent victims services consultant (Decision Notice) scheduled for 17th December is not required as a Decision Notice and agreement given for the paper to be circulated to Board members outside of Executive Board.
- Draft Police and Crime Plan to be postponed from 11th February to incorporate feedback from JSIA and other consultations prior to submission at Executive Board.
272. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP
There were no matters to note.
273. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED
Organisational Values Road Testing Results (Discussion Document): KM and LD provided an update on the key findings from the Values’ Road Testing workshops. All officers and staff received an invitation to participate in workshops during November to engage in discussions around what organisational values mean to individuals and to understand how employees would support and embed these within NYP.
The outcome from the workshops and additional research carried out, is that the words used affect how values are embedded within organisations. The Board was asked to review the findings and agree which values to adopt and embed within NYP. The Board agreed to adopt 3 values; Courageous, Compassionate and Inspirational.
LD to discuss the 3 values with the workshop groups in order to test what these mean for employees and provide a plan to Executive Board proposing how to embed these values within the organisation.
274. NATIONAL OR LOCAL DEVELOPMENTS AND CONSULTATIONS
APCC, HMIC and ACPO Updates and Communications: The report was noted.
Events: The report was noted.
275. FORTHCOMING EVENTS OR COMMUNICATIONS
Forthcoming Joint Internal Audit Committee 13.01.14 1) CEO Update on Internal Audit Recommendations: The report was noted. JC stated that some additional context is required to better explain the status summary.
GM arrange for the report to be updated.
276. FREEDOM OF INFORMATION ACT
There were no matters to note.
277. ANY OTHER BUSINESS
The Parker Review of ACPO and APCC response was noted.
Agreement was provided by the Board to publish the Stage 2 Executive Proposal with the Home Office Response.
278. DATE OF NEXT MEETING
The next meeting will take place at 9am on Tuesday 17 December at the Office of the Police and Crime Commissioner, 12 Granby Road, Harrogate, North Yorkshire, HG1 4ST.