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Home - Police oversight - Governance - Governance – structure and process - Executive Board - Executive Board minutes - Executive Board Minutes – 16 July 2014

Executive Board Minutes – 16 July 2014

Minutes of the meeting held at Police Headquarters, Newby Wiske, at 14.00 on Wednesday 16 July 2014.

PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM)

Officers: Chief Constable Dave Jones (DJ); Commissioner’s Chief Executive Officer Joanna Carter (JC); Head of Organisation and Development Donald Stone (DS); Acting Head of Legal Services Jane Wintermeyer (JW); Commissioner’s Chief of Staff Will Naylor (WN); Head of Communications Louise Wood (LW)

Also in attendance: Commissioner’s Head of Commissioning and Partnerships Jenni Newberry; Alan Bowman (AB) and Colin Mackenzie (CM) from The Buzzz
ACC Ken Mcintosh (KM) for item 3c only.

Minute taker: Commissioners Personal Assistant Rachel Firth (RF)

517. APOLOGIES

Deputy Chief Constable Tim Madgwick (TM);

Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP);

Commissioner’s Chief Finance Officer Michael Porter (MP),

Chief Constable’s Executive Officer Nigel Costello (NC)

518. MINUTES OF THE PREVIOUS MEETING

16th June Minutes – Previous amendments suggested by JW did not appear on the circulated version.

ACTION WN to collate the different versions and resubmit for approval

1st July Minutes – Subject to minor amendments these were approved for publication.

Discussion held on AOB actions from minutes

Agreed actions A and B are completed

Action C – Executive Board were content that staff consultation with units and people that may be affected by Safety Camera Van decision notice can go ahead.

ACTION LOG OF THE PREVIOUS MEETING

The action log was noted with the following updates provided:

  1. Action 7 JM confirmed Police and Crime Plan refresh going to Police and Crime Panel in October
  2. Action 22 – updates to be circulated by WN and to be closed
  3. Acton 47, 53, 58 closed
  4. Action 54 to be labelled ongoing
  5. Action 62 to be cross referenced with Action 7and to be closed
  6. Action 63 is ongoing with JP
  7. Action 64 to be reworded as follows:

    8. SMSR assessment of end product underway along with payments scheduled. Currently considering options to take further work on the development of Police and Crime priorities

  8. DS/ RF to review the action log and ensure the numbered actions fit with the minute numbering

519. DECISIONS REQUIRED

  1. The Buzzz – Final Research Findings:
    Agreed JC/ JN and TM to discuss under Partnership and Collaboration Workstream and look into the setting up a working group, where this would fit and the prioritisation of this workload.
  2. Commissioners CFO Arrangements:

    Considered retrospectively agreed that DN and s22a are to be put on OPCC website.

    Police and Crime Panel asked for copy of collaboration agreement, Executive Board agreed to forward them to the website for this information

    Outstanding action on press release for LW

  3. Partnership and Thematic Collaborative – Scoping Document

    Agreed series of Thematic Executive Boards to be undertaken starting with following Executive Board meeting. Agreed that Julie McMurray, Ken McIntosh and Paul Kennedy to be present at this meeting.

  4. Proposal to provide vehicle communication fitting in house

    Proposal approved. Subject to any recommendations to increase headcount going through Strategic Resourcing Board first.

  5. Schengen

    Proposal approved

    Discussion held as to this type of submission coming to Executive Board and the need for this to go through Delegated Decisions.

    There was some general discussion regarding items d and e and future items and it was agreed to ensure people implications are included on future reports. There was also discussion on the criteria that determines what decisions are considered by EB.

520. DECISIONS AND DELEGATED MATTERS TO NOTE

No substantive discussion

521. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP

No substantive discussion

522. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

No substantive discussion

523. NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS

  1. APCC, HMIC and ACPO Updates and Communications:

    2. No substantive discussion

  2. Events

    3. No substantive discussion

524. FORTHCOMING EVENTS OR COMMUNICATIONS

No substantive discussion

526. ANY OTHER BUSINESS

No substantive discussion

527. DATE OF NEXT MEETING

The next meeting of the Executive Board will take place at 10.00 on Tuesday 21 July 2014 at the Office of the Police and Crime Commissioner, Harrogate. The Change Programme Board will take place at 09.00.