Executive Board Minutes – 19 August 2014

Minutes of the meeting held at Police Headquarters, Newby Wiske,
at 2:00 pm on Tuesday 19 August 2014

PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM)

Officers: Deputy Chief Constable Tim Madgwick (TM); Commissioner’s Chief Executive Officer Joanna Carter (JC); Commissioner’s Chief of Staff Will Naylor (WN); Head of Communications Louise Wood (LW); Chief Constable’s Executive Officer Nigel Costello (NC); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Commissioner’s Chief Finance Officer Michael Porter (MP); Head of Organisation and Development Donald Stone (DS); Acting Deputy Force Solicitor Charlotte Clarke (CC)

Also in attendance: Inspector Richard Abbott (RA)

Minute taker: Commissioner’s Chief Executive Officer’s Support Officer Debbie Allinson (DA);

548. APOLOGIES

Chief Constable Dave Jones (DJ)
Acting Head of Legal Services Jane Wintermeyer (JW)

549. MINUTES OF THE PREVIOUS MEETING

The minutes from the 22 July 2014 were approved for publication.

Subject to minor amendments the minutes from the meeting held on 29 July were approved for publication.

1. ACTION LOG
   1. The action log was noted and the following updates provided:
      1. Action 398: WN advised that Buzzz have conducted a useful analysis and produced an initial report. A presentation is scheduled for Executive Board on 2 September 2014. Copywriting options are currently being considered.
      2. Action 388: Awaiting outcome of Action 398
      3. Action 431: WN circulated paper to members. KM has set up a Steering Group. A briefing update is to be brought to a future Executive Board meeting. TM to liaise with KM.
      4. Action 474: Inspection has taken place. Awaiting HMIC report.
      5. Action 436: JM and LW to link with APCC to share knowledge and provide local guidance to the APCC to assist with planning the event.
      6. Action 519: JC advised that work is progressing. JM would like to see a delivery plan following Project Delivery Group meeting on 5 September 2014.

550. DECISIONS REQUIRED

1. Police Innovation Fund Bids Report: The report summarises the outcome of the 2014/15 Innovation Fund Bids and considers how unsuccessful bids could be progressed. Business Cases are currently under development to progress with projects which were unsuccessful. The Board discussed the overall approach to income generation in order to maximise the opportunity to secure future funding. This is to form part of the Income Thematic on 14th October 2014.

Action: A list of all successful bids to be circulated. DA to liaise with HM.

Action: The funding allocated against those bids that were successful to be reallocated to Together York as part funding. Other funding to be explored – JP

Action: Insight Centre to be discussed further – JM / TM

2. Rural Watch Patrol Selby District (Decision Notice): Sponsorship funding has been identified that would enable NYP to provide a vehicle for utilisation by Selby District Rural Watch Volunteers to patrol “at risk” locations, specifically targeting areas suffering from cross border crime. The Board would like to ensure a consistent approach is adopted for volunteer groups across the force and supported this initiative. The Decision Notice to be updated to reflect all information within the public report.

   RESOLVED: The Decision Notice was agreed on the basis that this would be an initial pilot. RA to liaise with sponsors to reflect the decision and publication of the Decision Notice.

   Action: A corporate approach is required which identifies how support can be provided to volunteers in rural areas across the organisation – TM / PK

   Action: As part of the Communications Strategy guidance and Terms and Conditions for sponsorship need to be communicated further – LW.

   Action: JP to include equivalent revenue costs in the budget to provide for each district from next year.

3. NHS Commissioning of Custodial Healthcare, Forensic Medical Services and SARC (Report for a Decision): The report seeks approval to continue with procurement of this contract.

   RESOLVED: The Decision Notice was agreed to proceed to the next stage of commissioning. Confirmation of funding allocation, funding split across the region and appointment of a Contract Manager is still required. North Yorkshire supervision, implementation and management of the contract arrangements need to be finalised.

4. Employee Benefits Scheme Initial Performance Report (Briefing Paper): The Board discussed the report and agreed that the new scheme has been received positively by employees.

   RESOLVED: The Board approved the report and agreed to add the additional site used by North Yorkshire Council Council to Upbeat.

   Action: KM to provide an update when Lots 2, 3 and 5 will progress to Executive Board for consideration.

5. Delegated Decisions (Report for a Decision) – The report was noted and approved.

551. DECISIONS AND DELEGATED MATTERS TO NOTE

Decision Making Forecast: The Board noted the report and agreed several updates:
The Executive Board meeting is to be cancelled on 23rd September.

552. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP

There were no items for discussion.

553. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

There were no items for discussion.

554. NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS

1. APCC, HMIC and ACPO Updates and Communications:
   The report was noted.

555. FORTHCOMING EVENTS OR COMMUNICATIONS

There were no items for discussion.

556. ANY OTHER BUSINESS

A HMIC Inspection – Welfare of Vulnerable People in Custody – will be conducted between September 2014 and January 2015. The six police forces, who have yet to be identified, will be subject to an unannounced inspection.

557. DATE OF NEXT MEETING

The next meeting of the Executive Board will take place at 15.00 on Tuesday 26 August 2014 at the Office of the Police and Crime Commissioner, Harrogate