Executive Board Minutes – 23 July 2024
MINUTES EXECUTIVE BOARD
23.07.24
09:00 – 12:30 in the Haigh Room, HQ and via Microsoft Teams
Attending: | Jo Coles (JC) – Deputy Mayor for Police, Fire and Crime, YNCA OPFCC
Scott Bisset (SB) – Deputy Chief Constable, NYP Jonathan Dyson (JD) – Chief Fire Officer, NYFRS Simon Dennis (SD) – Corporate Director and Deputy Monitoring Officer, OPFCC Tamara Stevens (TS) – Director of Delivery & Assurance, OPFCC Amanda Wilkinson (AW) – Director of Public Confidence, OPFCC (seconded to NYFRS) Michael Porter (MP) Assistant Director of Resources, OPFCC Louise Branford – White (LB-W)– Head of Finance & S151 officer, NYP Lisa Stitt (LS) – Assistant Chief Officer Enable Jenni Newberry (JN) – Director of Commissioning & Partnerships, OPFCC Sarah Davies (SJD) – – Executive Assistant OPFCC Xanthe Tait (XT) – Director Evolve Legal Services |
Presenting: | Catherine Clarke ACC NYP (item 1) |
Guests: | Rachel Antonelli – attending for James Farrar |
Apologies: | Tim Forber (TF) – Chief Constable, NYP
Mathew Walker (MW) – Deputy Chief Fire Officer, NYFRS Maeve Chappell (MC) – Corporate Communications Lead, enableNY James Farrar – Chief Executive YNYCA |
1. |
Welcome, Introductions & Apologies |
JC opened the meeting with a short introduction and invited members to do the same. This is the first meeting of the Board since the Deputy Mayor for Police, Fire and Crime commenced in role.
North Yorkshire Police briefed members on a private agenda item. Actions – NYP to convene discussions between comms professionals to plan ahead for respective comms requirements arising from the matter. Initial source of funding to be efficiencies across the life of the MTFP, but close co-working between LB-W and MP in relation to special grant. |
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2. | Minutes |
The minutes of the previous meeting were approved. | |
3. | North Yorkshire Police |
a. Current and significant issues emerging
SB provided the board with an update on recent issues emerging. This included court outcomes, convictions and matters that were in the public domain and likely to receive any press coverage. b. For Information and Discussion SB provided an update on Headline Performance to the Board. c. Decisions Required No items d. Third party reports including update on HMICFRS progress against actions Discussion with factual checking on the recent HMI inspection. Jo requested that a separate meeting is held outside of the board. SD outlined the service recovery plans (including recruitment) for the Complaints and Recognition Team. |
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4. | North Yorkshire Fire and Rescue Service |
a. Current and significant issues emerging
Group manager interviews have taken place and a successful candidate has been appointed. Dynamic Cover Tool update provided which is a data system that shows appliance availability. JD provided an update on the minutes from the last Senior Leadership Board. JC sought further information in relation to some of the items from the minutes of SLB. b. Third party reports including update on HMICFRS progress against actions The work on this is ongoing ahead of the next inspection. Relationship with HMI is continuing. JD advised the Board that he felt the Service is in a strong position which continues to improve. |
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5. | enableNY |
a. For Information and Discussion
LS provided an update to members on the Ripon Project. As JC is early in role and has not yet received an estates briefing, it was agreed that this subject would be covered in more detail at a briefing for JC outside of this meeting. Enable plans discussed. Action: JC asked for a meeting with LS to discuss estates. b. Decisions required Procurement options for the Wider Area Network (WAN) were presented to the Board. The paper was remitted to the Collaboration Steering Board for determination by officers; however for the reasons articulated in the paper and the associated legal advice, the WAN procurement process decisions made in the Executive Boards of June and September 2023, were rescinded. |
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6. | BREAK |
7. | Legal Services |
For the purposes of this meeting, this agenda item was linked with item 5b. | |
8. | Finance |
a. Updates
MP updated the board on the treasury management reports for Police and Fire, which members had sight of prior to the meeting. He explained the purpose of the reports and the detail within them. MP highlighted the key points and discussed these with members. |
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9. | OPFCC |
a. Commissioning & Partnerships
JN spoke to her paper circulated to members in advance of the meeting. An update on the progress on the Victims Centre was provided. An overview of funding and Commissioned Services was given. b. OPFCC updates SD summarised · the high-level ‘in principle’ outline of the process to develop new Police & Crime Plan and Fire & Rescue Plan – paper with JC for initial consideration. · the Police, Fire and Crime Panel agenda for this week and the topics that will be discussed. An update on the Complaints and Recognition Team volumes and service recovery plan was provided. |
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10. | Risks |
No items for this meeting. Induction for JC in respect of Active Risk Manager content and format, to be provided.
Action – OPFCC EMT to brief JC on Active Risk Manager |
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11. | Communications update/ Forward planning |
Apologies from MC. SB presented the Comms Grid which was circulated in advance of the meeting.
JC asked if the grid could show what was NYP, NYFRS, OPFCC and YNYCA and what was joint comms and advised that this should be a consolidated document for all of the organisations including the Combined Authority. Action – MC to continue discussions with Aissa Gallie, Sarah Woodcock and Simon Jones with a view to ensuring that a comprehensive Comms Grid comes to each Executive Board. |
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12. | YNYCA OPFCC matters for discussion |
SD spoke to the discussion paper on the National Police Race Action Plan. Since the last meeting of the Board further input from the Independent Scrutiny & Oversight Board had been published and as a result it was important that members had the opportunity to read and discuss this, in view of the national focus on public confidence in policing.
SB provided members with an overview of the position from a North Yorkshire Police perspective; the modest progress made prior to the recent refresh of the local programme and the ongoing work, opportunities and challenges with local implementation of the Race Action Plan. Further papers to come to the Board in due course. Action – NYP to put forward comprehensive Race Action Plan paper for EB Work Programme, to include detailed progress on Race Action Plan implementation; and statistical baselines in respect of internal (staff, officer and volunteer) diversity; and external (Y&NY population, victim, offender) diversity. Action – Briefing to be organised for JC by the Police Race Action Plan team |