Executive Board Minutes – 23 May 2017
Meeting: Executive Board
Date and Time: Tuesday 23 May 2017, 10:00 – 12:00
Location: Snow Meeting Room, West Offices, York
Chair: Julia Mulligan
Attendees:
Name Role
Julia Mulligan (JM) Police & Crime Commissioner (PCC)
Dave Jones (DJ) Chief Constable
Fraser Sampson (FS) Interim Chief Executive Officer (CEO)
Maria Earles (ME) Head of Organisation & Development
Michael Porter (MP) PCC’s Chief Finance Officer
Jane Palmer (JP) Chief Constable’s Chief Finance Officer & Chief Accountant
Jane Wintermeyer (JW) Head of Legal Services / Force Solicitor
Louise Wood (LW) Head of Corporate Communications
Will Naylor (WN) Deputy PCC for North Yorkshire
Tom Thorpe (TT) Interim Chief of Staff
Lesley Hills (LH) Personal Assistant to Interim CEO (Minutes)
Apologies:
Name Role
Joanna Carter (JC) Chief Executive Officer
Lisa Winward (LWi) Deputy Chief Constable
Items and Decisions:
| Discussion | Outcome / Decision | |
| 870 | Minutes of Previous Meeting | |
| The Minutes of the previous meeting held on 28th April 2017 were approved for publication. | N/A. | |
| 871 | Decisions Required and Report for Information | |
| 871a
871b
871c |
Treasury Management Review & Budget Monitoring Update
MP updated the Board on the End of Financial Year Quarterly Treasury Management Review. Discussions took place in regards to the Review Report including investment performance, how low interest rates are affecting North Yorkshire savings, investments, and pension figures. MP noted that due to the low interest rates it is better to use cash balance to fund capital rather than borrowing funds. JP noted that if the current trends continue it will be unlikely for the need to start borrowing funds before 2018/2019. Budget Monitoring Update MP reported to the Board an overview of Revenue and Capital for the financial year. Discussion took place in relation to financial trends, areas of overspend, potential overspend and financial pressures. It was agreed that careful monitoring of this will continue for the rest of the financial year. Other areas of discussion included how the income generated from the average speed limit cameras on the A1, due to the motorway upgrade, and speed awareness courses is invested into traffic safety initiatives. DJ noted that the pay cost differences between police officers and police staff was narrowing, especially when officers were early in their service. The potential financial efficiency, through work force modernisation were then discussed. Further conversations took place in relation to the overspend on police overtime and over/underspends in all budgets. The outcome of the overtime analysis currently being undertaken and will be presented at a future EB meeting. It was also noted that there may be a need for further training on departmental budgets. DJ requested that financial information to feature in the performance pack for future EB meetings on an ongoing basis. Fire & Rescue Service Collaboration Business Case – Update FS updated the Board on the Business Case. JM advised the Board that the decision would be publicised after the Purdah period. Any subsequent decision arising as a result of the public consultation would be the subject of a formal Decision Notice. |
|
| 872 | Decisions & Delegated Matters to Note | |
| 863a | Decision-Making Forecast Status Update
Various amendments were made and will be incorporated into the forecast. It was noted that EB has been moved to Bi-Monthly, with the next meeting scheduled for 25th July 2017. |
ME
|
| 863b | Decision Notices Approved and in Progress list
The report was noted; JM stated that there would be no movement on Decision Notices until after the Purdah period. |
N/A
|
| 873 | Matters relating to Corporate Performance, Scrutiny & Delivery Board | |
| No matters were raised for discussion. | N/A. | |
| 874 | National or Local Developments or Consultations | |
| 865a | APCC, HMIC & NPCC Updates & Communications
The Report was noted. DJ informed the board about available information in relation to the bombing in Manchester the night before (22.05.17), giving details that were available at that time. |
N/A. |
| 875 | Forthcoming Events or Communications | |
| The report was noted. Updates were provided on events attended in recent weeks. | N/A. | |
| 876 | Freedom of Information Act and Transparency Matters for Mention by Exception | |
| No matters were raised for discussion. | N/A. | |
| 877 | Any Other Business (AOB) | |
| No matters were raised for discussion. | N/A | |
| 878 | Date & Time of Next Meeting | |
| The next meeting of the Executive Board will take place at 09:30 on 25th July 2017 in the Snow Meeting Room, West Offices, York. | ||