Executive Board Minutes – 24 February 2015

Record of Meeting

Meeting: Executive Board
Date and Time: Tuesday 24th February 2015, 09:05-11:50
Location: Conference Room 1, North Yorkshire Police Headquarters, Newby Wiske, North Yorkshire
Chair: PCC Julia Mulligan

Attendees:

Julia Mulligan (JM) Police & Crime Commissioner (PCC) for North Yorkshire
Dave Jones (DJ) Chief Constable of North Yorkshire Police (NYP)
Tim Madgwick (TM) Deputy Chief Constable (DCC) of NYP
Joanna Carter (JC) Chief Executive Officer (CEO) to the PCC
Maria Earles (ME) Head of Organisation & Development
Jane Wintermeyer (JW) Head of Legal Services / Force Solicitor
Louise Wood (LW) Head of Corporate Communications
Michael Porter (MP) Chief Finance Officer (CFO) to the PCC
Jane Palmer (JP) CFO to the Chief Constable / Chief Accountant
Lisa Matthews (LM) Personal Assistant to the CEO (Minutes)

Apologies:

Will Naylor (WN) Chief of Staff to the PCC

Items and Decisions:

No.	Discussion	Outcome / Decision
672	Previous Minutes The Minutes of the previous meeting, held on 26th January 2015, were discussed and approved for publication, subject to minor amendments as shown below:
672a	Item 663e – Citizens in Policing: A discussion took place around the Police Cadets scheme. Further work to develop how the scheme fits with the Youth and Younger Persons Strategy is to be undertaken.
672b	Item 663g – Operational Estates Strategy Review It was accepted that communication at the relevant points of development of the strategy internally and engagement with stakeholders and the public would be required.
673	Decisions Required
673a	Robustness of Estimates & Adequacy of Financial Reserves MP gave an overview of the paper produced in relation to the robustness of Estimates and the adequacy of Financial Reserves. Discussions were held around the Precept; Income; Staff Pay Award; and Police Pay Budget, and how these will progress going forward. Reserve funds were also discussed.	The challenges of balancing priorities within the Police & Crime Plan against the savings that must be made would be required. The level of Reserves, Technical Assumptions and Risk Appetite would be considered by the Affordability Delivery Group. These areas will be subject to Scenario Planning in March 2015
673b	Final Budget 2015/16 & MTFP Reserves MP gave an overview of the report on the final budget for 2015/16 and MTFP Reserve funds.	The Affordability Delivery Group would consider the variables affecting further budget levels. The Board accepted the Recommendations included in the Report.
673c	Treasury Management & Investment Strategy MP gave an overview of the report on Treasury Management and the Investment Strategy.	The Board noted the report.
673d	Minimum Revenue Provision Strategy MP gave an overview of the report produced around the Minimum Revenue Provision Strategy. It was suggested that a Capital Financing Requirement Method and a Asset Life Method may be most appropriate for NYP.	A Decision Notice is to be produced in relation to this matter.
673e	Origin Update TM provided information around matters included in the Update Report, and explained the benefits of upgrading the system version currently in place.	The Board accepted the report.
674	Decisions & Delegated Matters to Note – Decision Making Forecast Status Update The Decision Making Forecast Status was discussed and updated.	Decision Notices are to be submitted to the Executive Board Admin inbox by 5th March 2015; all other papers should be forwarded by 12th March 2015.
675	Matters Arising from Corporate Performance & Scrutiny Group No matters were raised for discussion.
676	Concepts and/or Initiatives to be Discussed No matters were raised for discussion.
677	National or Local Developments or Consultations
677a	APCC, HMIC and ACPO Updates and Communications The report was noted.
677b	Events Log The report was noted.
678	Forthcoming Events or Communications No matters were raised for discussion.
679	Freedom of Information Act and Transparency Matters for Mention by Exception No matters were raised for discussion.
680	Any Other Business
680a	Decisions & Purdah JM advised of the commencement date of Purdah. A discussion took place around the restrictions and challenges of this period.	Decisions around new initiatives with a large impact would need to be considered for postponement.
680b	Operational Matters These were discussed with appropriate updating of current issues.
680c	‘Cuts Have Consequences’ DJ advised that there was a planned ‘Cuts Have Consequences’ campaign nationally. The North Yorkshire position financially have been articulated within the budget considerations for 2015/16.
680d	Adult Safeguarding Across the City of York & North Yorkshire TM explained that work is ongoing to streamline and align Adult Safeguarding processes across the City of York & North Yorkshire.bBackground information was provided. It was planned to increase efficiency and enable focus on key safeguarding issues, and was supported by all partners.
680e	City of York Council’s Antisocial Behaviour (ASB) Hub DJ advised that the City of York Council has provided publicity following an update on the ASB Hub.
681	Date & Time of Next Meeting The Executive Board will next meet at 9am on Tuesday 24th March 2015 in Conference Room 1, NYP HQ, Newby Wiske.