Executive Board Minutes – 25 April 2017

Meeting: Executive Board
Date and Time: Tuesday 25 April 2017, 11.38 – 12:40
Location: Thornton Meeting Room, West Offices, York
Chair: Julia Mulligan

Attendees:

Julia Mulligan (JM) Police & Crime Commissioner (PCC)
Dave Jones (DJ) Chief Constable
Fraser Sampson (FS) Interim Chief Executive Officer (CEO)
Maria Earles (ME) Head of Organisation & Development
Michael Porter (MP) PCC’s Chief Finance Officer
Jane Palmer (JP) Chief Constable’s Chief Finance Officer & Chief Accountant
Jane Wintermeyer (JW) Temporary Head of Legal Services / Force Solicitor
Louise Wood (LW) Head of Corporate Communications
Will Naylor (WN) Deputy PCC for North Yorkshire
Tom Thorpe (TT) Interim Chief of Staff
Lesley Hills (LH) Personal Assistant to Interim CEO (Minutes)

Apologies:

Name Role
Joanna Carter (JC) Chief Executive Officer
Amanda Oliver (AO) Assistant Chief Constable
Lisa Winward (LWi) Deputy Chief Constable

Items and Decisions:

 

	Discussion	Outcome / Decision
861	Minutes of Previous Meeting
	The Minutes of the previous meeting held on 28th March 2017 were approved for publication.	N/A.
862	Decisions Required and Report for Information
	Governance – VERBAL UPDATE MP updated the Board. Discussions took place in regards to the ‘Code of Corporate Governance’ document and in particular to the clarity and understanding required on the Governance structure throughout the Force.  Any feedback or comments are to be sent to MP to incorporate into the revised document. Discussions also took place to clarify that the meeting planned for 09.05.17 will be held to discuss the delivery of the Police & Crime Plan. Governance structure discussions will follow after this meeting.	Feedback or comments to MP – All
863	Decisions & Delegated Matters to Note
863a	Decision-Making Forecast Status Update Various amendments were made and will be incorporated into the forecast. JM advised that the announcement for a General Election will have an impact on certain items currently scheduled on the Decision Making Forecast e.g. Funding Formula.	N/A
863b	Decision Notices Approved and in Progress list The report was noted.	N/A
864	Matters relating to Corporate Performance, Scrutiny & Delivery Board
	No matters were raised for discussion.
865	National or Local Developments or Consultations
865a	APCC, HMIC & NPCC Updates & Communications The Report was noted.   The Chief Constable provided an update on recent discussions on the Funding Formula.	N/A.
866	Forthcoming Events or Communications
	The report was noted.  Updates were provided on events attended in recent weeks.	N/A.
867	Freedom of Information Act and Transparency Matters for Mention by Exception
	No matters were raised for discussion.	N/A.
868	Any Other Business (AOB)
	A discussion took place in regards to the Joint Independent Audit Committee.  WN has written a paper on this subject.  JP requested the paper to be circulated to herself and MP.	N/A
869	Date & Time of Next Meeting
	The next meeting of the Executive Board will take place at 09:30 on 23rd May 2017 in the Snow Meeting Room, West Offices, York.