Executive Board Minutes – 25 February 2016

Meeting: Executive Board
Date and Time: Thursday 25th February 2016, 09.30 – 12.30
Location: Conference Room 1, North Yorkshire Police HQ, Newby Wiske, Northallerton, DL7 9HA
Chair: PCC Julia Mulligan

Attendees:

Julia Mulligan Police & Crime Commissioner (PCC) for North Yorkshire
Dave Jones (DJ) Chief Constable of NYP
Tim Madgwick (TM) Deputy Chief Constable of North Yorkshire Police (NYP)
Joanna Carter (JC) Chief Executive Officer (CEO)
Maria Earles (ME) Interim Head of Organisation & Development
Jane Wintermeyer (JW) Interim Head of Legal Services / Force Solicitor
Jane Palmer (JP) Chief Constable’s Chief Finance Officer
Michael Porter (MP) PCC’s Chief Finance Officer
Louise Wood (LW) Head of Corporate Communications
Kirsty Bewick (KB) Personal Assistant to the CEO (Minutes)

Apologies:

Paul Kennedy (PK) Assistant Chief Constable (ACC) of NYP
Will Naylor (WN) Chief of Staff to the PCC

Items and Decisions:

No.	Discussion	Outcome / Decision
768	Previous Minutes The Minutes of the previous meeting held on 26th January 2016 were approved for publication.
769	Decisions Required
769a/td>	Robustness of Estimates and Adequacy of Reserves – Report: MP gave an overview of the paper produced in relation to the robustness of Estimates and the adequacy of Financial Reserves. Discussions took place around the contents with particular emphasis around the need for recruitment, particularly in relation to police officers to meet the figure of 1400 and the need to ensure there were adequate resources to complete this task. It was agreed that further work was required to provide the reassurance that this work can be met.	The Board accepted the Report. TM to link in with Rosie Holmes and T/ACC McIntosh to obtain an update on the work ongoing to ensure there are sufficient resources and plans to carry out the necessary recruitment. This will also seek to address some of the recommendations made within the HMIC Legitimacy report.
673	Decisions Required
769b	Revenue Capital Budget 2016/17 and Medium-Term Financial Plan – Decision Notice: The Decision Notice was noted by the Board, as the contents were known, a summary was not provided. It was advised that we are still awaiting further information on the Emergency Services Network and a discussion took place on this topic. A further discussion took place around the reduction in the capital grant and the awaited review of the funding formula.	The Decision Notice was approved subject to a minor amendment to the title to make it clear that the Decision Notice related to the Budget for 2016/17.
769c	Prudential Indicators and Treasury Management – Decision Notice: MP gave an overview of the Decision Notice produced around the Prudential Indicators and Treasury Management. The content was noted by the Board. It was highlighted that the finances were currently in a good position, however, it was accepted that the position would have to be closely monitored throughout 2016/17.	The Decision Notice was approved
769d	MRP Strategy – Decision Notice: MP gave an overview of the Decision Notice produced around the Minimum Revenue Provision Strategy. It was recommended that a Capital Financing Requirement Method and an Asset Life Method would be most appropriate for the Commissioner to adopt.	The Decision Notice was approved.
769e	Application to accept Capital funding from Highways England for National Bikesafe – Report: DCC Madgwick gave an overview on this report. A discussion took place around its contents. It was queried whether this initiative would have an impact on Fleet or resourcing more generally. DCC Madgwick provided reassurance that this had been factored into the financials and that there were no resourcing issues.	The Board accepted the Report and it was agreed that the North Yorkshire PCC would accept the funds from Highways England.
770	Decisions & Delegated Matters to Note
770	Decision-Making Forecast Status Update: Discussions took place around matters to be raised at future meetings of the Executive Board. JC highlighted the two Decision Notices due before the Board in March in relation to the purchase of property in Northallerton and land in Thirsk. The Board was asked to consider whether it would be appropriate to allow Richard Flint, Head of Estates Logistics and Technology to start to have wider conversations which would assist in reaching certain agreements before the Decision Notices came to the Executive Board. This was agreed. JC outlined the Decision Notice tracking document which has been created by the CEO Support Team. It was agreed that this document would be circulated.	Richard Flint to progress with the wider conversations/negotiations to assist reaching certain agreements before March’s Executive Board. Kirsty Bewick to circulated the ‘Decision Notice Approved and In Progress’ Document to members of the Board.
771	Matters Arising from Corporate Performance, Scrutiny & Delivery Board No matters were raised for discussion
772	National or Local Developments or Consultations
772a	APCC, HMIC & NPCC Updates & Communications: Discussions took place around matters highlighted within the report. JM indicated that it would be helpful to be sighted on the wider implications of the Serious Crime Bill. It was agreed to await the expected briefing from Association of Policing and Crime Chief Executives (APACE) before commencing a piece of work internally.
772b	Events: No matters were raised for discussion
773	Forthcoming Events or Communications No matters were raised for discussion.
774	Freedom of Information Act and Transparency Matters for Mention by Exception No matters were raised for discussion.
679	Freedom of Information Act and Transparency Matters for Mention by Exception No matters were raised for discussion.
775	Any Other Business. No matters were raised for discussion
776	Date & Time of Next Meeting The next meeting of the Executive Board will take place on 22nd March 2016 at a venue to be determined.