Executive Board Minutes – 26 July 2016
Record of Meeting
Meeting: Executive Board
Date and Time: Tuesday 26th July 2016, 09.30 – 12.30
Location: Thornton Meeting Room, West Offices, Station Rise, York, YO1 6GA
Chair: Julia Mulligan
Attendees:
Julia Mulligan (JM) – Police & Crime Commissioner (PCC) for North Yorkshire
Tim Madgwick (TM) – Acting Chief Constable of North Yorkshire Police (NYP)
Paul Kennedy (PK) – Acting Deputy Chief Constable (A/DCC) of NYP
Maria Earles (ME) – T/Head of Organisation & Development
Jane Palmer (JP) – Chief Constable’s Chief Finance Officer
Louise Wood (LW) – Head of Corporate Communications
Will Naylor (WN) – Chief of Staff to the PCC
Kirsty Bewick (KB) – Personal Assistant to the CEO (Minutes)
Apologies
Dave Jones (DJ) – Chief Constable of NYP
Simon Dennis (SD) – Acting Chief Executive and Monitoring Officer
Michael Porter (MP) – PCC’s Chief Finance Officer
Joanna Carter (JC) – Chief Executive Officer (CEO)
Jane Wintermeyer (JW) – T/Head of Legal Services / Force Solicitor
Items and Decisions
| Discussion | Outcome / Decision | |
| 795 | Previous Minutes The Minutes of the previous meeting held on 28 June 2016 were approved for publication. |
N/A |
| 796 | Report for Information | |
| 796a | Treasury Management Report
JP gave an overview of the Treasury Management Report and indicated that work is ongoing to determine how the return can be maximised. A discussion took place around the various options and it was agreed to explore a number of avenues which could include lending to other local authorities, working with banks which are governed by the Financial Services Authority (FSA) rather than ones which are purely owned within the UK and to look at longer term investment. |
The Board accepted the Report. JP to consider the various options to maximise return and report back with the next Treasury Management Report.
See Action 796a |
| 797 | Decisions & Delegated Matters to Note | |
| 797a | Decision-Making Forecast Status Update:
Discussions took place around matters to be raised at future meetings of the Executive Board. It was agreed that the Estates Strategy re Northallerton Custody, currently scheduled for March 2017 could be moved to May 2017 and that a discussion around Fire and Rescue should be put on the forecast on a date to be confirmed. |
Amendments to be made to the Decision-Making Forecast.
See Action 797a |
| 797b | Decision Notices Approved and in Progress list
The Report was noted. |
|
| 798 | Matters Arising from Corporate Performance, Scrutiny & Delivery Board
A discussion took place around hate crime and the recent announcement by the HMIC of their intention to carry out an inspection in this area. The Board noted the work by the Independent Advisory Groups (IAGs) and the support they needed to carry out their work. It was agreed that community messaging and mapping was something that could assist greatly in the area of hate crime and WN agreed to discuss further with ACC Winward and to circulate a document he had been working on in this area, for comments. |
WN to discuss hate crime with ACC Winward and circulate his document around community messaging/mapping, for comments.
See Action 798 |
| 799 | National or Local Developments or Consultations | |
| 799a | APCC, HMIC & NPCC Updates & Communications:
The Report was noted. |
|
| 799b | Events:
The report was noted. |
|
| 800 | Forthcoming Events or Communications
LW advised the Board that work was ongoing in relation to forthcoming communication plans for Rural Crime, 101 awareness and Road Safety. It was agreed that once the draft plans were finalised they would be circulated for consideration. |
Draft communication plans in relation to Rural Crime, 101 awareness and Road Safety to be circulated for consideration.
See Action 800 |
| 801 | Freedom of Information Act and Transparency Matters for Mention by Exception
No matters were raised for discussion.
|
N/A |
| 802 | Any Other Business.
A discussion took place on the following: 1) Agile working and the need to understand what work had currently been carried out, what work was still needed to be completed and whether this area had sufficient resources to progress. It was agreed that a further update was required at Executive Group. 2) The difficulties being faced with compliance with the Public Services Network in Policing (PSNP). It was agreed that an item could be added to the agenda for the ICT Steering Group to enable progress in this area. 3) The arrangements for the new Acting Chief Executive Officer: Fraser Sampson. The Board noted the responsibilities he would have which included the work around Fire and Rescue. It was agreed that an Invitation to Tender (ITT) for Consultancy Support needed to be drafted as soon as possible in relation to the Fire and Rescue work and that ME and JP would look at a draft received from Sussex and work to make some initial steps towards this in readiness for Fraser Sampson commencing the role on 1st August 2016. 4) The current vacancies in policing and the work which is taking place to fill the current gaps. It was agreed that an update on the plans needed to be provided to the Executive Group. |
Agile working to be added as an update item at Executive Group (date to be confirmed).
The PSNP and difficulties faced in relation to compliance to be scheduled for discussion at the ICT Steering Group.
Work towards the drafting of an ITT in relation to Fire and Rescue.
Recruitment update in relation to the vacancies in policing to be scheduled as an update item at Executive Group (date to be confirmed).
See Action 802 |
| 803 | Date & Time of Next Meeting The next meeting of the Executive Board will take place at 09:30 on 27th September 2016 in the Thornton Meeting Room, West Offices, York. |