Executive Board Minutes – 26 November 2024

Tim Forber (TF)             – Chief Constable, NYP

Scott Bisset (SB)               – Deputy Chief Constable, NYP

Jonathan Dyson (JD)      – Chief Fire Officer, NYFRS

Simon Dennis (SD)         – Corporate Director, YNYCA

Tamara Pattinson (TP)    – Director of Delivery & Assurance, YNYCA

Mark Ayres (MA)             – Director of Public Confidence, YNYCA

Michael Porter (MP)       – Chief Finance Officer, OPFCC

Mathew Walker (MW)   – Deputy Chief Fire Officer, NYFRS

Louise Branford – White (LB-W)– Head of Finance & S151 officer, NYP

Lisa Stitt  (LS)                          – Assistant Chief Officer Enable

Maeve Chappell (MC)     -Corporate Communications Lead, enableNY

Jenni Newberry (JN)         – Director of Commissioning & Partnerships, OPFCC

Sarah Davies (SJD) –          – Executive Assistant OPFCC

Xanthe Tait (XT)               – Director Evolve Legal Services

Mike Russell (MR)            – Director of Resources

Rachel Antonelli (RA)        – Head of Legal & Monitoring Officer, YNYCA

The CC and DCC updated the Board on recent local updates and operational matters. The team from NYP were praised for the extra work over the weekend. Operational performance is strong.

All crime categories are down on numbers and staff changes and recruitment have had a positive outcome on the performance of the force.

The DMPFC raised concerns around retail crime and encouraging reporting and the use of the retail crime packs. NYP will engage with the retailers who have raised concerns to understand the use of the retail crime packs.

 b.      For Information and Discussion

An update on the Chief Officer Team meetings for the last couple of weeks was provided.

c.       Third party reports including update on HMICFRS progress against actions

The DCC spoke to the report which was circulated to Board members prior to the meeting. Plans for the next inspection were shared.

The CFO updated the Board with the National and Local updates. Events from the weekend were shared with the Board.

b.      For Information and Discussion

The Board were provided with an overview of items to note from the recent SLB meeting. Members were asked to note agenda item 4.b.ii which highlighted a decision made by the DMPFC.

c.       Third party reports including update on HMICFRS progress against actions

The CFO presented key highlights from the report shared with the Board.

LS provided an update of the current Estates position. Engagement with the Combined Authority was discussed. Governance and processes are to be clarified going forward for Enable. Legal clarity for all sides discussed.

Action – briefing on the governance arrangements to be provided to the DMPFC.

XT provided the Board with an update on Evolve Legal Services. The new Single Case Management System is now live and working well.

National pilot for Domestic Abuse Orders is due to be starting soon in Cleveland. This will involve engagement with Commissioning Teams in the PCC and the CA.

The CC provided the Board with an overview of the pension abatement position within NYP.

The DMPFC asked for an update on the NYP overtime position and was provided background to the overtime situation from the past twelve months. New systems and processes were put in place to rectify problems which were uncovered during a review. Clear budgets were set to Inspectors for the approval of overtime and any overspend of budgets will be held to account. This has resulted in more control. Events throughout the summer has resulted in more overtime being used this year. Sickness and wellbeing of colleagues for both NYP and NYFRS was discussed.

The Estates strategy and the capital programme was raised by the DMPFC who sought reassurance that timescales would be met.

Action – MR, RA, MP and the Chief officers to meet outside of the meeting

XT and MP to meet to discuss linking in with XT for the Audit Committees

An update on the financial position of NYFRS was provided to the Board.

The DMPFC agreed to the proposal outlined in the paper.

JN provided the Board with an overview of the key highlights from the Commissioning and Partnerships paper.

The DMPFC noted thanks to colleagues who organised the VAWG summit on the 25 November 2024.

b.      OPFCC updates

Complaints paper – private item. Minutes kept on file.