Executive Board Minutes – 26 September 2017
Meeting: Executive Board
Date and Time: Tuesday 26th September 2017, 09:40-12:25
Location: Snow Meeting Room, West Offices, York
Chair: Julia Mulligan
Attendees
Name Role
Julia Mulligan (JM) Police & Crime Commissioner (PCC)
Dave Jones (DJ) Chief Constable Fraser Sampson (FS) Interim Chief Executive Officer (CEO)
Amanda Oliver (AO) Assistant Chief Constable
Will Naylor (WN) Deputy PCC for North Yorkshire
Michael Porter (MP) PCC’s Chief Finance Officer
Jane Palmer (JP) Chief Constable’s Chief Finance Officer & Chief Accountant
Claire Craven-Griffiths Chief of Staff for North Yorkshire Police
Tom Thorpe (TT) Chief of Staff for the Office of the PCC (OPCC)
Lisa Matthews (LM) Temporary Senior Support Officer (Minutes)
Apologies:
Name Role
Joanna Carter (JC) Chief Executive Officer
Lisa Winward (LWi) Deputy Chief Constable
Maria Earles (ME) Head of Organisation & Development
Jane Wintermeyer (JW) Head of Legal Services / Force Solicitor
Louise Wood (LW) Head of Corporate Communications
Jenni Newberry (JN) Head of Commissioning & Partnerships
Items and Decisions:
| Discussion | Outcome / Decision | |
| 879 | Minutes of Previous Meeting | |
| The Minutes of the previous meeting held on 23rd May 2017 were approved for publication.
|
N/A.
|
|
| 880 | Decisions Required and Report for Information | |
| 880a
880b
880c
880d
|
Final Accounts
MP advised that the Final Accounts were presented to the Audit Committee during w/c 18th September 2017; as no issues have been raised in relation to these, the documents are now ready for sign-off. JM extended her thanks to members of the Finance team for the work undertaken around these. The draft Final Accounts will be produced by the end of May 2018, with final versions provided by the end of July 2018.
Budget Monitoring Update MP gave an overview of the report. The strategy around these matters will be presented to members of the Executive Group members on 31st October 2017. Discussions took place around lowlight ANPR software and road safety. AO advised that work is ongoing to develop a deployment model based on how officers are deployed, as opposed to locations of deployment. Senior managers within the Force are aware of their allocated budget and spend within this; however, further details in specific areas would prove beneficial. DJ highlighted that the number of officers required to police bank holidays must be established with a view to analyse this data. A discussion took place in relation to overtime. MP highlighted that the organisation must be mindful of the recent pay increase; an estimate of future pay awards will be included in the MTFP. Significant slippage has been observed within capital & revenue budgets over recent years; as it appears that this will continue throughout the current financial year, priorities for the 2018/19 budget are to be identified.
Prudential Indicators & Treasury Management JP advised that the amount to be received differs from the amount expected.
Corporate Health Pack DJ gave an overview of the Corporate Health Pack. The format and information was generally welcomed, and a discussion took place around the conclusions to be drawn from a quantity of data as presented. It was agreed that the deficit in unworked Time Off In Lieu should be presented as a positive feature, and that the information around strategic risk was too detailed.
|
N/A.
An updated plan will be presented in October 2017, with the refreshed MTFP to be provided at EB in November 2017. It is to be ensured that affordability processes allow necessary communications. Action 872 was issued.
N/A.
Information around AFRs is to be included in the Health Pack. |
| 881 | Decisions & Delegated Matters to Note | |
| 881a | Decision-Making Forecast Status Update
No matters were raised for discussion.
|
|
| 881b | Decision Notices Approved and in Progress list
No matters were raised for discussion.
|
|
| 882 | Matters relating to Corporate Performance, Scrutiny & Delivery Board | |
| No matters were raised for discussion.
|
N/A. | |
| 883 | National or Local Developments or Consultations | |
| APCC, HMIC & NPCC Updates & Communications
No matters were raised for discussion.
|
N/A. | |
| 884 | Forthcoming Events or Communications | |
| Updates were provided on events attended in recent weeks.
|
N/A. | |
| 885 | Freedom of Information Act and Transparency Matters for Mention by Exception | |
| No matters were raised for discussion.
|
N/A. | |
| 886 | Any Other Business (AOB) | |
| 886a | Historical Decision Notices
JM noted that it would prove useful to review historical Decision Notices & Business Cases in order to establish whether these have delivered the anticipated goal or service. It may also prove helpful to obtain the Business Case model developed by Jackie Courtney.
|
The MAUDS DN is to be used as a trial for this exercise; findings are to be reported at the meeting scheduled for November 2017.
|
| 887 | Date & Time of Next Meeting | |
| The next meeting of the Executive Board will take place at 09:30 on 28th November 2017 in the Snow Meeting Room, West Offices, York.
|
||