Executive Board minutes: 27 March 2013

OFFICE OF THE POLICE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE

 EXECUTIVE BOARD

 Minutes of the meeting held at the Office of the Chief Constable, Police Headquarters, Newby Wiske, on 27 March 2013.

PRESENT:-

In the Chair:  Julia Mulligan (JM)

Officers:  Chief Executive Jeremy Holderness (JNH); T/Chief Constable Tim Madgwick  (TM); Chief Officer of Resources Joanna Carter (JC); Force Solicitor Simon Dennis (SD): OPCC Head of Policy and Projects Will Naylor (WN).

Also in attendance:        T/DCC Mark Whyman (for Minute 30(1)).

Apologies were given on behalf of Chief Finance Officer Judith Heeley.

MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 19 March 2013 were approved for publication.

DECISIONS REQUIRED

ACPO No2 Region Forensic Contract:

T/DCC Whyman briefed the Board on the imminent need for NYP and the NYOPCC, alongside all other Forces and Commissioners in the ACPO North East Region, to make arrangements for the continued provision of Forensic Science support once the current contractual arrangements cease on 30 April.

T/DCC Whyman sought the agreement of the NYP Chief Constable and the NY Police and Crime Commissioner to a course of action to secure such continued provision.

ACTION:  That the suggested course of action be supported in principle subject to proposals being further developed, either through contractual arrangements or otherwise, for

• the contract to be managed effectively on behalf of all the forces involved
• the minimisation of risk to forces and Commissioners should any of the 7 forces who are party to the contract breach its terms or otherwise withdraw.

Provision of MASH (Multi Agency Safeguarding Hub):

Having received a presentation on the proposal at its meeting on 12 March, the Board considered a formal decision request for the establishment of a Central Referral Unit integrated with a rolling program of developing and implementing a Multi Agency Safeguarding Hub within North Yorkshire.

ACTION:  That the Commissioner approves the Decision Notice for publication subject to the ongoing additional revenue costs of the proposal being met from within the overall budgets for the Operational Services Directorates.  Confirmation on how this will be met for 2013/14 and ongoing to be brought back to the Board along with confirmation of the City of York contribution. 

Insurance Arrangements 2013/14:

ACTION: 

That the Commissioner approves the Decision Notice for publication

That the Commissioner be supplied with a briefing on the increased number of vehicles in use within the Force.

NSPIS Replacement Options:

ACTION:  That the Commissioner approves the Decision Notice for publication.  Confirmation of what the £50k amount included for procurement costs covers is to be provided to the Board.

Communications Plan for Front Counter Provision in Whitby:

ACTION: 

That the Commissioner approves the Decision Notice for publication.

That future Communications Plans submitted to the Board comply with a template being developed by WN

DELEGATED MATTERS TO NOTE

There were no delegated matters to note.

MATTERS ARISING FROM CORPORATE PERFORMANCE AND COORDINATION GROUP

As the first meeting has not taken place yet, there were no matters arising.

CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED

Police and Crime Plan Issues:

The Board briefly discussed the arrangements for the publication of the final Police and Crime Plan         and the preparation and response to the Police and Crime Panel’s report on the Plan.

ACTION:

That Liz Byrne will oversee, in consultation with the Chief Constable, final amendments to the Plan in the light of the observations of the Panel and then submit a final version to WN for publication.

That WN will prepare the response of the PCC to the Panel’s report and publish that response on the PCC web site at the same time as the Plan is published.

Student Officer Recruitment:

ACTION: That the Chief Constable will seek sight of the most up to date risk mitigation analysis for this issue and supply the OPCC with details.

Ripon Police Station – discussions with NYF&RS:

ACTION: That a decision be reached on this issue at the meeting of the Executive Board on 9 April, following a further meeting between Julie McMurray and representatives of the Fire and Rescue Service on 3 April.

NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS

Direct Entry to the Police Service Consultation:

JNH reported that Home Office’s consultation on the Home Secretary’s proposals for direct entry to the Police Service was due to end on 28 March and invited the Board to consider if either the CC or PCC or both wished to respond.

ACTION:

That the Chief Constable write to the Home Office to advise that North Yorkshire Chief Constable and Police and Crime Commissioner do intend to respond to the consultation but that that response cannot be assembled by the consultation deadline.

That this Board be alerted to relevant consultation exercises as soon as they commence so as to give early consideration to how the OoCC and the OPCC wish to respond.

Criminal Justice Joint Inspection: Review of Disability Hate Crime:

In the light of the conclusions of the Joint Inspection published last week, JNH invited the Board to consider how it wanted to consider and respond to those conclusions.

ACTION: No action.

Budget – MTFP Implications:

The Board considered a brief analysis from the Chief Officer Resources of the implications for the service of the Chancellor’s budget statement last week.

ACTION: The position is noted.

FORTHCOMING EVENTS OR COMMUNICATIONS

JM updated the Board with the conclusions of her meeting with the representatives of the Clinical Commissioning Group.

DATE OF NEXT MEETING

9am – 11am Tuesday 9 April 2013, Chief Constables Office, Police Headquarters.

NOTE: It was agreed not to hold a meeting of the Board on both 2 and 23 April 2013.