Executive Board Minutes – 28 October 2014
Approved Minutes of the meeting held in Conference Room 1, North Yorkshire Police Headquarters, Newby Wiske at 9:30am on Tuesday 28th October 2014
Present:
In the Chair:
Commissioner Julia Mulligan (JM)
Officers:
Chief Constable Dave Jones (DJ); Deputy Chief Constable Tim Madgwick (TM); Temporary Assistant Chief Constable Ken McIntosh (KM); Chief Executive Officer Joanna Carter (JC); Chief Constable’s Executive Officer Nigel Costello (NC); Superintendent Amanda Oliver (AO); Commissioner’s Chief of Staff Will Naylor (WN); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Head of Communications Louise Wood (LW); Acting Head of Organisation and Development Donald Stone (DS); Acting Head of Legal Services Jane Wintermeyer (JW).
Minute Taker:
Chief Executive Officer’s Personal Assistant Lisa Matthews (LM).
631. APOLOGIES
Superintendent Richard Anderson (RA); Commissioner’s Chief Finance Officer Michael Porter (MP).
632. MINUTES OF THE PREVIOUS MEETING
The Minutes of the previous meeting, dated 22nd October 2014, were approved for publication with minor amendments as discussed at the meeting.
ACTION LOG
The Action Log was amended with relevant updates.
633. DECISIONS REQUIRED
The Board agreed to bring the OPM / ANPR Decision Notice, Investigation Hub and update on Mobile Working forward on the Agenda.
OPM / ANPR – Decision Notice: PK provided an overview of the current position of the OPM. Methods of best practice are being implemented with regards to ANPR; a report recently published recommends that Forces invest £1million in this area. JM advised that ANPR has been a subject raised by members of the public in attendance at community meetings, and it may be worthwhile to have the ways in which ANPR benefits local communities outlined in the Executive Summary of the report relating to this matter. TM noted that liaisons with Independent Advisory Groups would assist with privacy debates pertaining to ANPR.
Action: LW to articulate more comprehensively the main ways in which ANPR benefits local communities.
Action: PK and JP to liaise in order to ensure that ANPR funds are included in the budget.
Action: LW to examine the phrasing of the ANPR report and edit this if necessary in order to ensure that it is free of jargon.
Action: PK to circulate the ANPR Decision Notice and OPMreports to the Chief Officer Team, JM and JC.
Investigation Hub: PK gave a brief update on the status of the Investigation Hub, and advised that both UNISON and Federation representatives will be consulted with regards to the impact this may have on Officers and staff. JM highlighted that the implementation of the Investigation Hub presents an opportunity for the Force to re-emphasise the changes that are to be introduced to North Yorkshire Police (NYP), along with the benefits of these, in support of the Police & Crime Plan.
Mobile Working Brief – Update: PK provided an update in relation to Mobile Working. It was agreed that the timescales for reporting to the Executive Board will not extend overall timescales. Overall, this would streamline procurement via the immediate move to complete a market specification. DJ thanked the OPM Team for their high-quality work.
Action: PK to provide JP with regular updates on the funding related to Mobile Working.
Partnership Hub – Report: TM provided an update on the structure and plans in respect of the North Yorkshire Police Partnership Hub. It was highlighted that it should be possible to clearly identify the achievements and connections that arise from the implementation of a new Partnership Hub. It was agreed that building the Commissioning Cycle into other areas of working would be beneficial. A discussion took place around ways of working with regards to partnership agencies and strategic direction for the Force.
Tasking & Logistics Review: The overall opportunities to work with partners and, through commissioning, to reduce demand and support the most vulnerable were explored. It was agreed that this would continue to be a key area of delivery focus.
Performance Update: TM advised that the quality of case-files is currently an area of focus for NYP, as this needs to improve across the Force. It was suggested that a worthwhile exercise would be to explore this as a thematic in-depth at a Corporate Performance Board, and the Force may benefit from the ability to examine all areas with feedback being provided via the relevant channels.
Action – The Board agreed that a Performance Update will feature as an agenda item for the next Executive Board meeting, with updates being provided on a quarterly basis from there onwards. This Action is for JC.
634. DECISIONS AND DELEGATED MATTERS TO NOTE (INCLUDING DECISION MAKING FORECAST STATUS)
Decision Making Forecast: The report was noted. The Board agreed the following:
- Updates on Actions are to be provided to LM outside of the meetings to allow the Action Log to be amended accordingly.
Action: LM to notify action owners and provide a timescale for updates to be provided.
- The Decision Notice pertaining to York Property Store Development is to be circulated prior to the Executive Board on 25th November 2014.
Action: PK / Kate Williams to undertake a detailed discussion with TM / JC around this area.
NB: Update – Further work is being undertaken in relation to this matter, which will now come to the Executive Board alongside the refreshed Estates Strategy on 26th January 2015. - Performance updates are to be provided on a quarterly basis, commencing with the Executive Board to be held on 25th November 2014.
- Drummond HR is to be invited to the Executive Board scheduled for 9th December 2014 in order to provide viewpoints on the Force’s Wellbeing results.
Action: Rosie Holmes to invite Drummond HR to the Executive Board to be held on 9th December 2014.
- Case File quality is to be scheduled at a Corporate Performance Board as a thematic.
Action: TM to progress via Information Assurance Board.
635. MATTERS ARISING FROM CORPORATE PERFORMANCE & SCRUTINY GROUP
No items were raised for discussion.
636. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED
No items were raised for discussion.
637. NATIONAL OR LOCAL DEVELOPMENTS OR CONSULTATIONS
APCC, HMIC and ACPO Updates and Communications: The report was noted.
Action: JP to forward a list of Annual Financial Cycle dates to DS.
Action: WN to obtain HMIC draft reports from Lesley Whitehouse for accuracy checking.
Events: The Board noted this report.
638. FORTHCOMING EVENTS OR COMMUNICATIONS
No items were raised for discussion.
639. FREEDOM OF INFORMATION ACT AND TRANSPARENCY MATTERS FOR MENTION BY EXCEPTION
No items were raised for discussion.
640. ANY OTHER BUSINESS
641. DATE OF NEXT MEETING
The next meeting of the Executive Board will take place at 10am on Tuesday 25th November 2014 in Conference Room 1 at Police Headquarters, Newby Wiske.