Executive Board Minutes – 29 July 2014
Minutes of the meeting held at the OPCC, Harrogate, at 10.00 am on Tuesday 29 July 2014
PRESENT:-
In the Chair: Commissioner Julia Mulligan (JM)
Officers: Chief Constable Dave Jones (DJ); Commissioner’s Chief Executive Officer Joanna Carter (JC); Acting Head of Legal Services Jane Wintermeyer (JW); Commissioner’s Chief of Staff Will Naylor (WN); Head of Communications Louise Wood (LW); Chief Constable’s Executive Officer Nigel Costello (NC); Deputy Chief Constable Tim Madgwick (TM); Chief Constables Chief Finance Officer and Chief Accountant Jane Palmer (JP); Commissioner’s Chief Finance Officer Michael Porter (MP)
Minute taker: Commissioner’s Chief Executive Officer’s Support Officer Debbie Allinson (DA)
538. APOLOGIES
Head of Organisation and Development Donald Stone (DS)
539. MINUTES OF THE PREVIOUS MEETING
Some amendments were required to the minutes of the meeting held on 22 July 2014. These will then be resubmitted to the Board for approval.
ACTION LOG
The action log was noted and the following updates provided:
- Action 436 It was noted that the event still needs to be amended to a Partnership Summit.
- Action 474 TM intends to provide a presentation to the HMIC and will ensure PCC and CEO are sighted prior to the inspection.
- Action 398 Timeline is being produced and draft report is expected 10/08/14.
- Action 496 Work was is in progress.
- Action 515 WN confirmed that the Decision Notice will be published today. 515 (c) and (d) to close.
- Action 507 to close.
540. DECISIONS REQUIRED
Request for funding to procure ‘Learning Assistant’ DN: The report seeks approval to support the introduction of ‘Learning Assistant’ and the one-off procurement cost.
RESOLVED: The Decision Notice was approved by the Board.
Excellence in Policing Conference document
DJ had asked for this item to be included on the Agenda to advise the Board that this event is taking place in September. The Board agreed that KMc would be the Single Point of Contact for this event.
Closing the Northern Base project as a result of new options DN: The Estates Strategy is now at a point where a decision must be made to proceed as per the original strategies, or reassess the options available in light of a new opportunity with Cleveland Police.
RESOLVED: The Decision Notice was agreed.
541. DECISIONS AND DELEGATED MATTERS TO NOTE
Decision Making Forecast: The Board noted the report and agreed the following updates:
The Executive Board meetings are to be cancelled for 5th August and 12th August.
Items forecast for meetings on the above dates will be scheduled to the next Executive Board meeting on 19th August with the exception of the Airborn Data link DN which requires approval prior in order to meet necessary deadlines. It was agreed that the Chief Executive Officer would act on the Commissioner’s behalf and this DN will be considered outside of Executive Board.
542. MATTERS ARISING FROM CORPORATE PERFORMANCE AND SCRUTINY GROUP
There were no items for discussion.
543. CONCEPTS AND/OR INITIATIVES TO BE DISCUSSED
There were no items for discussion.
544. NATIONAL OR LOCAL DEVELOPMENTS/CONSULTATIONS
APCC, HMIC and ACPO Updates and Communications:
The report was noted. JM advised that Police and Crime Commissioner’s are in discussion with Ministers to discuss and engage in the new Complaints and Disciplinary process.
Events
The report was noted.
545. FORTHCOMING EVENTS OR COMMUNICATIONS
There were no items for discussion.
546. ANY OTHER BUSINESS
There were no items for discussion.
547. DATE OF NEXT MEETING
The next meeting of the Executive Board will take place at 14.00 on Tuesday 19 August 2014 in Conference Room 1, Police Headquarters, Newby Wiske.