DN5/YNYCA/DM/2025 – Joint Building Maintenance Contract for North Yorkshire Police (NYP) and North Yorkshire Fire & Rescue Service (NYFRS)
DN5/YNYCA/DM/2025
Date 10/07/2025
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Executive Summary
The proposed contract is the result of a comprehensive and collaborative procurement process, undertaken to address longstanding inefficiencies, compliance risks, and service quality issues in the current maintenance arrangements.
The new contract will consolidate multiple existing contracts into a single, streamlined agreement, significantly improving operational efficiency and service delivery. It will introduce a unified standard of maintenance across both services, reduce response times for urgent repairs from eight hours to two, and ensure robust compliance with statutory maintenance and safety requirements.
The contract is structured as a four-year agreement with the option of a one-year extension. It includes both planned preventative maintenance and reactive maintenance services, with the winning bidder selected based on a balance of quality, service scope, and value for money. The procurement process was adapted in response to market feedback, resulting in a successful open tender that attracted eight bids.
Financially, the contract represents a necessary investment in the resilience and safety of the estate infrastructure. While it requires additional revenue funding, particularly in Year 1 due to initial asset surveys, the long-term benefits include improved service quality, reduced operational risk, and better support for frontline services.
The contract award is for four-years plus the option of a one-year extension with the total value of the contract as follows:
Police: £3,044,881
Fire: £2,715,692
Joint: £5,760,573
Decision
To award a joint building maintenance contract for North Yorkshire Police (NYP) and North Yorkshire Fire & Rescue Service (NYFRS)
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