Specified Information Order – Police & Fire

The requirements of the Specified Information Order with quick links to the information.

Police, Fire and Crime Commissioners are subject to a strict regime surrounding their expenses and expenditure and those of North Yorkshire Fire and Rescue Service and North Yorkshire Police. The information that is required to be published is set out in the Specified Information Orders and can be viewed via the links below. The tables at the bottom of this page provide links to where this information is published. This is normally on this website but some links will take you to information published on on the North Yorkshire Police Website or North Yorkshire Fire and Rescue Service Website.

As a publicly elected role the Commissioner also works hard to ensure that decisions he makes are transparent and the public have access to sufficient information to understand the work the Commissioner does on their behalf.

Who is your Police, Fire and Crime Commissioner and what do they do?

Information Published Update Frequency Links to information Employed by the PFCC Fire and Rescue Authority
The names and contact details of i) the PFCC and Updated when changes are made. i)PFCC Zoë Metcalfe 
ii) Deputy PFCC. ii)DPFCC Vacancy
The salary of i) the PFCC £74,400
and ii) Deputy PFCC
Updated when changes are made. i)PFCC Zoë Metcalfe 
ii) Deputy PFCC ii)DPFCC Vacancy
Salaries Salaries – Fire service
Allowances paid to i) PFCC and Updated each quarter i)PFCC Zoë Metcalfe  Expenses paid to senior officers (Northyorksfire.gov.uk)
ii) Deputy PFCC ii)DPFCC Vacancy
Register of interests, including every paid employment or office or other pecuniary interest of i) the PFCC and Updated when changes are made. i)PFCC Zoë Metcalfe  PFCC Zoë Metcalfe 
ii) Deputy PFCC ii)DPFCC Vacancy
The number of complaints brought to the attention of the Police, Fire and Crime Panel. Annually Record of complaints

Who is employed by the Police, Fire and Crime Commissioner?

Information Published Update Frequency Employed by the PFCC Employed by the PFCC Fire and Rescue Authority
The number of staff, the proportion who are women, identify as being from a ethnic minority or who have a disability Reviewed every six months Meet the team Meet the team – Fire
Organisational chart showing the structure of staff Reviewed every six months Meet the team Meet the team – Fire
The job title, responsibilities and salary of each senior employee (whose salary exceeds £58,200) Updated when changes are made Salaries Salaries – Fire service
Gifts and hospitality offered to the PFCC, Deputy PFCC or member of staff Quarterly Gifts and hospitality Gifts and hospitality (Northyorksfire.gov.uk)
Information about any arrangements that the PFCC has to make use of the staff of the chief officer of police or a local authority. When changes are made Memorandum of understanding Fire and Rescue Service – Corporate Governance Framework
Joint Corporate Governance Framework

What the PFCC spends and and how they spend it.

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority
The total budget Before the beginning of each financial year Annual police budget Annual fire budget
OPFCC Budget  
The draft precept submitted to the Police, Fire and Crime Panel Before the beginning of each financial year Police Precept Fire Precept
The response to the proposed precept Before the beginning of each financial year Police Precept Fire Precept
The precept issued Before the beginning of each financial year Police Precept Fire Precept
Information on each anticipated source of revenue other than the precept Before the beginning of each financial year Annual police budget Annual fire budget
Proposed expenditure Before the beginning of each financial year Annual police budget Annual fire budget
Information relating to each grant, including crime and disorder grants made by the Commissioner. Including: any conditions, the recipient, the purpose and how it meets the Commissioner’s priorities. As soon as possible after each month Community Fund Not Applicable
Community Safety
Commissioned Services
Annual Treasury Management Strategy Before the beginning of each financial year Police Management Strategy FRA Management Strategy
Each item of expenditure exceeding £500 Monthly OPFCC – Expenditure Fire – Expenditure
Police – Expenditure
Annual Statement of Accounts No later than the 31 July after the end of the financial year PFCC – Statement of Accounts PFCC FRA Statement of Accounts
Police – Statement of Accounts
Annual Governance Statement No later than the 31 July after the end of the financial year Police – Annual Governance Statement Fire – Annual Governance Statement
Annual narrative statement commenting on financial performance, efficiency and effectiveness No later than the 31 July after the end of the financial year Financial Planning Financial Planning
Annual audit letter As soon as practical after receipt of the letter Police – External  Audit Fire – Financial Audit

What property rights and liabilities does the Police, Fire and Crime Commissioner have?

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
All premises or land owned or occupied for the purpose of the Commissioner Reviewed annually PFCC Premises or land Fire – Premises or land
A copy of each contract with a value exceeding £10,000 Updated when changes are made OPFCC – Contracts over £10,000 NYFRS – Contracts over £10,000 (Northyorksfire.gov.uk)
Police – Contracts over £10,000
A copy of each invitation to tender issued on behalf of the Commissioner which is expected to have a value above £10,000 Updated when changes are made OPFCC – Invitation to tender NYFRS – Invitation to tender (Northyorksfire.gov.uk)
Police – Invitation to tender
A list of every contact with a value not exceeding £10,000 Updated each quarter OPFCC – Contracts under £10,000 NYFRS – Contracts under £10,000 (Northyorksfire.gov.uk)
Police – Contracts under £10,000

How does the Police, Fire and Crime Commissioner make, record and publish decisions?

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
The date, time and place of each public meeting to be held by the Commissioner As and when required Surgeries with the Commissioner Public accountability meetings – LIVE broadcast
Public accountability meetings – LIVE broadcast
Public consultations
The agenda, minutes and papers for each public meeting held by the Commissioner As and when required Public accountability meetings – LIVE broadcast Public accountability meetings – LIVE broadcast
Executive Board Agendas and minutes Executive Board Agendas and minutes
Joint Independent Audit Committee Agendas and Minutes Independent Audit Committee Agendas and minutes
A record of each decision of significant public interest made by the Commissioner As and when required Decisions Decisions
Collaboration agreements Collaboration agreements
The minutes of each Strategic Board held by the Commissioner As and when required Executive Board Executive Board
The minutes of each Performance and Resource Board held by the Commissioner As and when required Public Accountability Meeting Public Accountability Meeting
Performance dashboard – Police Performance dashboard – Fire
The minutes of each Audit Committee held by the Commissioner As and when required Joint Independent Audit Committee Independent Audit Committee

Policies and procedures of the Police, Fire and Crime Commissioner.

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
Commissioner’s Code of Conduct Reviewed annually Ethical Declaration Ethical Declaration
Policy – Travel and subsistence Reviewed annually Expenses (Gov.uk) Expenses (Gov.uk)
Decision making statement Reviewed annually Decision Making Process Fire and Rescue Service – Decision making process
Records management policy and information sharing agreements Reviewed annually Records management and correspondence handling policy Records management and correspondence handling policy
Your information – Data protection Your information – Data protection
Policies that govern us Reviewed annually Policies that govern us Strategies, policies and procedures (Northyorksfire.gov.uk)
Annual statement of assurance Reviewed annually N/A Annual Report – Fire and Rescue
Strategic documents and plans As and when required Police and Crime Plan Fire and Rescue Plan
Integrated Risk Management Plan As and when required N/A Community Safety Plan (IRMP) (Northyorksfire.gov.uk)
Annual Report As soon as possible after the end of each financial year Annual Report – Policing and Crime Annual Report – Fire and Rescue
List of Freedom of Information Requests Quarterly PFCC – FOI Disclosure Logs FOI Requests – Published Responses (Northyorksfire.gov.uk)
Complaints and recognition Complaints and recognition Complaints and recognition
Complaints procedure Complaints procedure
Information relating to the operation of the independent custody visiting scheme Quarterly ICV Scheme Details Not applicable

National and Local Policing Priorities

Information Published

Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
Local Policing Priorities As and when required Police and Crime Plan Fire and Rescue Plan
Performance against Local Policing Priorities Monthly TBC TBC
National Policing Priorities As and when required TBC TBC
Performance Against National Policing Priorities Quarterly TBC TBC

Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS)

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
Annual Report As and when required HMICFRS Reports – Police (HMICFRS) HMICFRS Reports – Fire (HMICFRS)
Integrated Peel Report As and when required HMICFRS Reports – Police (HMICFRS) HMICFRS Reports – Fire (HMICFRS)
National Reports As and when required HMICFRS National Reports – Police (HMICFRS) HMICFRS National Reports – Fire

Complaints

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
Independent Office of Police Conduct Data Quarterly IOPC North Yorkshire Data Reports (IPOC) N/A
Complaints Handling Information As and when required PFCC Complaint Policy PFCC Complaint Policy

Union Facility Time

Information Published Update Frequency As the Police, Fire and Crime Commissioner (Police and Crime) As the Police, Fire and Crime Commissioner Fire and Rescue Authority (Fire and Rescue)
Number of staff and hours spent on Union activity Before 31 July Union Facility Time Trade Union Facilities Time – Fire service

Updated 20 January 2022