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Specified Information Order – Police

The requirements of the Specified Information Order with quick links to the information.

Police, Fire and Crime Commissioners have a duty required by statute to publish documents and information as set out in the:

The relevant sections of the Specified Information Order are:

  • Who is your PFCC and What do they do?
  • What PFCC’s spend and How they spend it?
  • What are the PFCC’s priorities and How are they delivered?
  • How do PFCCs make, record and publish their decisions?
  • What policies and procedures govern the Office of PFCC?
  • Public access to a Register of Interests

Who is Your PFCC and What Do They Do?

Required: The names and contact details of i) the PFCC and ii) Deputy.
Frequency: Updated when changes are made

i)  North Yorkshire Police, Fire and Crime Commissioner – Julia Mulligan
ia) Contact details

ii) Deputy Police and Crime Commissioner
iia) 
 Contact details

Required: Information about the internal structures of the office of the PFCC, including: i) organograms (with names of senior staff, if they agree); ii) salary bands; iii) demographics, including ethnicity, gender and disability (by proportion).
Frequency: Updated when changes are made

i)  Office of the Police, Fire and Crime Commissioner (Meet the team)

ii)The salary of the Commissioner is £74,400
iia) Salary bands (Senior salaries information)

iii) Office of the PFCC (demographics (ethnicity, gender and disability by proportion)

Required: Information about any arrangements that the PFCC has to make use of the staff of the chief officer of police or a local authority.
Frequency: Updated when changes are made

Memorandum of understanding
The Commissioner and the Chief Constable have specific roles to fulfil and from a legal perspective, it is the Commissioner’s job to hold the Chief Constable to account. However, the Commissioner Julia and the Chief believe that to do this effectively on behalf of the public, they need to work in close co-operation and partnership. Local governance and structures have therefore been designed specifically to facilitate this.

Joint Corporate Governance Framework
The purpose of this framework is to give clarity to the way that the two corporations sole, the Police, Fire and Crime Commissioner and Chief Constable, will be governed both jointly and separately, to do business in the right way, for the right reason at the right time. Efficiency, effectiveness, value for money.

Fire and Rescue Service – Corporate Governance Framework
This Corporate Governance Framework sets out how the Police, Fire and Crime Commissioner governs the North Yorkshire Fire and Rescue Service.

Required: The identity of any premises or land owned by, or occupied for the purpose of the work of the PFCC.
Frequency: Updated when changes are made


What PFCC’s Spend and How They Spend it?

Required: The budget for the office of the PFCC, including: i) all planned expenditure; ii) all anticipated revenue sources; iii) the planned precept levels; iv) the draft precept (which must go before the Police, Fire and Crime Panel for comment); v) the response to the Police, Fire and Crime Panel’s report on the proposed precept.
Frequency: Published before the start (or at the end) of each financial year

iPlanned Expenditure (Precept proposal)

ii) Anticipated revenue sources:

iii)  Planned precept levels (Council Tax)

iv) Correspondence with the Police, Fire and Crime Panel – Precept proposal (Council Tax) 

Required: Details of each grant (including crime and disorder reduction grant) made by the PFCC, including: i) the conditions (if any) attached to the grant; ii) the recipient of the grant; iii) the purpose of the grant; iv) the reasons why the body considered that the grant would secure, or contribute to securing, crime and disorder reduction in the body’s area, where appropriate.
Frequency: Published each month

i) – iv)

Required: Information as to any item of expenditure over £500 (other than crime and disorder reduction grants) by the PFCC or the Chief Officer, including: i) the recipient; ii) the purpose of the expenditure; iii) the reasons why the PFCC or Chief Officer considered that Value for Money would be achieved (except contracts over £10,000).
Frequency: Published each month

i) – ii) All Expenditure of the Office of the Police, Fire and Crime Commissioner

i) – ii) Expenditure over £500 – North Yorkshire Police

iii) Effective procurement, based on a principle of Value for Money, supports the Police, Fire and Crime Commissioner in achieving this vision and meeting the Commissioner’s corporate objectives. The Commissioner strives to ensure that all activities are undertaken with honesty, equality and integrity. All contracts undertaken by the Police, Fire and Crime Commissioner are subject to rigorous checking of value for money principles.

Required: Allowances and Expenses – details of the allowances and expenses that have been claimed or incurred by the PFCC and Deputy. Police, Fire and Crime Commissioners and their Deputies should publish a breakdown of their expenses including: i) their name, force area, financial year, month, date, claim reference numbers, expense type (eg travel, accommodation), short description, details amount claimed, amount reimbursed, amount not reimbursed, and the reason why a claim was not reimbursed; ii) for travel and subsistence claims: date, place of origin, place of destination, category of journey, class of travel, mileage, length of hotel stay, category of hotel stay.
Frequency: Published quarterly

Required: Contracts and Tenders: i) a list of contracts for £10,000 or less – to include the value of the contract, the identity of all parties to the contract and its purpose; ii) full copies of contracts over £10,000; iii) copies of each invitation to tender which is issued by the PFCC or the Chief Officer where the contract is to exceed £10,000.
Frequency: Published quarterly / Updated when changes are made

i) Contracts under £10,000

ii) Contracts over £10,000

iii) Invitation to tender, issued by the PFCC, where the contract exceeds £10,000.

Required: Senior salaries: the salary amounts above £58,200 including: i) names (with the option to refuse name being published); ii) job description; iii) responsibilities in the Office of PFCC.
Frequency: Updated when changes are made

i) – iii) Senior Salaries Information

Required: Audit: i) audited accounts (the specialist examination of the accounts of the office of the PFCC); ii) auditors opinions of the audited accounts of the force and PFCC, covering any significant issues and any comments; iii) the annual accounting statement showing how the budget has been spent; iv) Audit Reports on the accounts of the office of the PCC (see the Accounts and Audit (England) Regulations 2011 and the Accounts and Audit (Wales) Regulations 2005).
Frequency: Published before the start (or at the end) of each financial year

i) Audited accounts (the specialist examination of the accounts of the office of the PFCC);

ii) The auditors opinions of the audited accounts of the force and PFCC, covering any significant issues and any comments are included in the above item) (i) on pages 95-97;

iii) The annual accounting statement showing how the budget has been spent is included in the explanatory forward of the accounts above (i)

iv) The annual audit letters and reports on the accounts of the office of the PFCC


What are the PFCC’s Priorities and How Are They Delivered? 

Required: i) Police and Crime Plan; ii) Annual Report; iii) A copy of each collaboration agreement, or the fact that an agreement has been made and such other details about it as the PFCC thinks appropriate.
Frequency: Published annually

i) Police and Crime Plan
ii)
Annual report
iii)
Collaboration agreements
iv) 
Publications


How do PFCCs Make, Record and Publish their Decisions?

Required: The i) dates, times and places of all public meetings and ii) public consultations held by the PFCC.
Frequency: Updated when changes are made

Required: Agendas and discussion documents for public meetings.
Frequency: Updated when changes are made

Required: Copies of the agreed minutes (to ensure transparency and the decisions made by the elected officials).
Frequency: Updated when changes are made

Required: A record of every significant decision taken by or on behalf of the PFCC as the result of a meeting or otherwise.
Frequency: Updated when changes are made


What Policies and Procedures Govern the Office of PFCC?

Required: The following policies and procedures to which the PFCC and Deputy must adhere to in the course of their role: i) code of conduct (if any); ii) decision making (policy on); iii) the procedure for the handling of complaints and the number of complaints against the PFCC recorded by the Police, Fire and Crime Panel (as required by regulations); iv) information about the operation of the ICV [Independent Custody Visitor] scheme including the process and policies of the scheme.
Frequency: Updated when changes are made

i) Codes of conduct

ii) Decision making

iii) Complaints

iv) Operation and policies governing the Independent Custody Visitor Scheme

Required: Record management: i) record management information security policies, relating to records retention and destruction/archive policies; ii) data sharing policies (minimum standards to responding for requests for information).
Frequency: Updated when changes are made

i) Records management and correspondence handling policy
ii) Data sharing policies – Freedom of information

Required: HR: i) numbers of staff employed by the office of the PCC; ii) diversity data on staff employed by the Office of the PFCC, including the number of women, ethnic minorities and those who are disabled; iii) whistle blowing – a clear guideline on what to do if concerns over the conduct of PFCC and/or staff are raised (see section 43B of Employment Rights Act 1996).
Frequency: Updated when changes are made

i) – ii) Meet the team (number of staff and diversity data)
iii)
 Whistle blowing – Public Interest Disclosure Policy – (Professional Standards and Confidential Reporting Procedure)


Public Access to a Register of Interests

Required: Register of any interests which might conflict with the role of the PFCC and Deputy, including every other pecuniary interest or other paid positions that they hold.
Frequency: Updated when changes are made

Required: List of Freedom of Information requests received, and their responses (disclosure log).
Frequency: Published Quarterly

Required: List of all gifts/donations and hospitality offered to staff of the office of the PFCC, and whether these were accepted or declined.
Frequency: Updated when changes are made


Union Facility Time

It is a requirement for the PFCC as an employer to publish the number of staff and hours spent on union activity.
Frequency: Updated annually


We endeavor to keep the information up-to-date and correct. If you notice an error or a broken link, please let us know by e-mailing: info@northyorkshire-pfcc.gov.uk