2015 16 March

13:00 Monday 16 March 2015
Conference Room One, Police Headquarters, Newby Wiske, DL7 9HA

Agenda

1. Introductions and Apologies
2. Minutes of the meeting held on 16 December 2014
3. Matters arising
4. Confidential discussion during consideration of Items 13 and 14 on the grounds that they will involve, or discussion of it will involve, the likely disclosure of exempt information.
5. Review of Accounting Policies (report to the Executive Board)
   Joint report of the Commissioner’s Chief Finance Officer and Chief Constable’s Chief Finance Officer and Chief Accountant.
6. External Audit Reports
   Progress Report
   External Audit – Internal Audit Protocol
   Audit Strategy Memorandum for Commissioner
   Audit Strategy Memorandum for Chief Constable
7. Internal Audit Reports
   Internal Audit Progress Report (inc Internal Audit Plan)
   • Internal Audit Progress Report
   • Payroll Audit Final Report
   • Special Services Charging – Income Generation Final Report
   • Stage 2 Project Review Final Report
   • Risk Management Final Report
   • Internal Audit Strategy
     Report of Head of Audit – Internal Audit Strategy 2015-16
8. Progress on Internal Audit Recommendations
   Report of the Commissioner’s Chief Executive Officer
   • Update On Internal Audit Recommendations Conducted For The Office Of The Police And Crime Commissioner And The Chief Constable Of North Yorkshire Police
   • Audit Recommendations Status March 2015
9. Corporate Performance Report
   Joint report of the Commissioner’s Chief Finance Officer and Chief Constable’s Chief Finance Officer and Chief Accountant
   Corporate Performance & Scrutiny Group Report
10. Annual Compliance Activity 2015/16
    Report of the Joint Corporate Risk Group
    • Report of the joint corporate risk group Annual compliance activity 2015-16
    • Inspection Activity 2015/16 and the Compliance Activities of NYP – Restricted document
    • Compliance Activity Schedule 2015-16 – Restricted document
11. Quarterly Update on AGS areas for development progress
    Report of the Joint Corporate Risk Group

    Quarterly update on progress on key areas of development for The annual governance statement 2013-14

12. Strategic Risk Summary
    • Item 12 Strategic Risk Summary Appendix A
    • Item 12 Strategic Risk Summary – Table

    Report of the Joint Corporate Risk Group

13. Quarterly Strategic Risk Register Report PRIVATE ITEM
    Report of the Joint Corporate Risk Group
14. Annual Business Continuity Progress Report PRIVATE ITEM
    Report of the Joint Corporate Risk Group
15. 1. Commissioner’s Decisions
       The following link to the decisions taken by the Commissioner is provided for members’ information: https://www.northyorkshire-pfcc.gov.uk/decision-notices/
    2. Commissioner’s and Chief Constable’s items
       An opportunity for the Commissioner and Chief Constable to update members of the Committee on any items relevant to its Terms of Reference, particularly new or increased risks and governance matters.
       To assist members in understanding the context of the Committee’s work and current relevant issues.
16. 1. Confirmation of date of next meeting:
       • Monday 15 June 2015 commencing at 1pm
       • venue: Conference Room One Police HQ, Newby Wiske
    2. Dates of 2015 meetings:
       • Monday 15 June 2015
       • Monday 21 September 2015
       • Monday 14 December 2015

    All meetings to commence at 1pm in Conference Room One, Police Headquarters

17. Any other urgent business (at the discretion of the Chairman)