2019 19 March – Police JIAC

Joint Independent Audit Committee
Meeting to be held at 14:00 on Tuesday 19 March 2019
Haigh meeting room, first floor Alverton Court

Agenda

No.	Item	Purpose	Lead
1	Attendance and apologies	To note attendance and apologies. Apologies: Heather Cook	Chair
2	Declaration of Interest		Chair
3	Minutes of previous meeting	To discuss and agree the draft   minutes of the previous meeting held on 20 November 2018	Chair
4	Matters arising		Chair
5	Code of Corporate Governance	Overview of updates	MP
6	Internal Audit Progress Report	Committee to review	RSM
6a		Progress report
6b		HR Management: Sickness and Absence including Medical Retirement
6c		Transport utilisation
6d		GDPR Subject Access
6e		Follow up of Previous Internal Audit Recommendations: Visit 2
6f		Committee to review and agree:
6g		2019/2020 Internal Audit plan
7	External Audit report	Committee to review and agree
7a		Audit Strategy Memorandum	Mazars
7b		Audit Progress Report
8	Internal Audit Recommendations Tracker	Committee to review	DS
9	HMICFRS Reports	Committee to review	DS
10	Risk Management / Strategic Risk Register and Business Continuity Overview	Committee to review	DS
11	JIAC Terms of Reference and Forward Planner	Committee to review and agree	DS
12	Business Updates	Transformation 2020
12a		Enable North Yorkshire	FS
12b		Fire and Rescue collaboration
13	Civil Claims	Civil Claims Statistics report	MP
14	Update on last year’s AGS areas for development and progress	Committee to review	DS
15	Review of Accounting policies		JP/MP
16	Quarterly Financial update		JP/MP
17	AOB
18	Dates of future meetings	21st May 2019
		23rd July 2019
		28th November 2019
		17th March 2020

The next meeting of the JIAC will take place at 14:00 on 21st May 2019 in the Haigh Meeting Room, 1st Floor  Alverton Court

Meeting papers

• 3 – JIAC – 19 March – Draft minutes of the JIAC meeting 20 November 2018
• 6a – JIAC – 19 March – THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE AND THE CHIEF CONSTABLE OF NORTH YORKSHIRE Internal – Audit Progress Report – 19 March 2019
• 6b – JIAC – 19 March – THE POLICE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE AND THE CHIEF CONSTABLE OF NORTH YORKSHIRE – Human Resource Management Sickness Absence including Medical Retirement
• 6c – JIAC – 19 March – THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE – Transport- Hire and Pool Vehicles – Internal audit report 11-18-19 – 27 February 2019
• 6d – JIAC – 19 March – THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTH – YORKSHIRE AND THE CHIEF CONSTABLE OF NORTH YORKSHIRE – Subject Access Requests
• 6e – JIAC – 19 March – THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTH YORKSIRE AND THE CHIEF CONSTABLE OF NORTH YORKSHIRE – Follow Up of Previous Internal Audit Recommendations – Visit 2
• 6g – JIAC – 19 March – THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTH YORKSHIRE AND THE CHIEF CONSTABLE OF NORTH YORKSHIRE – Internal Audit Strategy 2019 – 2022
• 7a – JIAC – 19 March – Audit Strategy Memorandum – Office of the North Yorkshire Police, Fire and Crime Commissioner and Chief Constable for North Yorkshire Police – Year ending 31 March 2019
• 8 – JIAC – 19 March – Joint Independent Audit Committee – 19 March 2019 – Internal Audit Recommendations Tracker
• 11a – JIAC – 19 March – JOINT INDEPENDENT AUDIT COMMITTEE OF THE POLICE AND CRIME COMMISSIONER OF NORTH YORKSHIRE AND THE CHIEF CONSTABLE OF NORTH YORKSHIRE POLICE – Terms of reference
• 11b – JIAC – 19 March – North Yorkshire JIAC Work Planner
• 13 – JIAC – 19 March – Civil Claims Statistics
• 14 – JIAC – 19 March – ANNUAL GOVERNANCE STATEMENT 2017-18 AREA FOR DEVELOPMENT PROGRESS REPORT
• 15a – JIAC – 19 March – POLICE AND CRIME COMMISSIONER AND NORTH YORKSHIRE POLICE – REPORT FOR A DECISION OF THE EXECUTIVE BOARD – 26 March 2019
• 15b – JIAC – 19 March – Accounting policies for the year ended 31 March 2018 for NYPCC snd the NYPCC group
• 16 – JIAC – 19 March – Report of the Chief Finance Officer of the PCC to the Police and Crime Commissioner for North Yorkshire – Revenue and Capital Budget Monitoring 2018-19